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Planning & Zoning Board February 12, 2003 APPROVED MINUTES Page 40 The developer stated they were willing to m eet with the neighbors again, but wanted the meetings to be productive. He asked the Bo ard for their suggestions on what they needed to address. Chair Schaps stressed the importance of neighborhood meetings. Mr. Grochala stated the land use for that corner was commercial and medium density residential in compliance with the Comprehens ive Plan, but he believ ed there were things that could be done to address some of the ne ighbor’s concerns. He stated the residents needed to realize that the developer’s propos al was in compliance with what was suppose to go there. Peter Hilger, architect, stated they had con cerns about the traffic capacity of Birch and if the commercial was entirely along Birch Stre et, would not allow good access. He noted if the access did not work, commercial would not work. He stated they were also dealing with wetland issues and they felt this propo sal would have the greatest potential. Chair Schaps stated what was happening to night was that the publ ic hearing would be continues and the project was tabled until th e next meeting. He noted the public hearing would remain open and they would be give n the opportunity to speak again if they wanted. When all of the staff issues had been resolved and once staff recommended approval or denial, the Board would vote. He stated he did not know when the vote would happen, it depended on when the staff’s c oncerns were satisfied. Once there was a vote, this was only a recommendation to Counc il. It was up to the Council to make the final decision. He noted this was typica lly done within a month after the Board’s recommendation. He suggested that they attend neighborhood meetings and to remain civil at those meetings. He stated a de velopment of some sort would happen on this property and stated the best thing they could do was to be constructive and not destructive. He stated the next Board meeting was on March 12, 2003. Diane Lang, 6449 Hokah Drive, asked who de termines who is in the neighborhood and how are they notified. Mr. Smyser stated pr operty owners within a certain distance was notified. He stated what they normally did was that when a developer held a neighborhood meeting, they were given the same mailing list that they were required to give for a public hearing. For this type of a project, it was 600 feet for everyone around the property. Ms. Lang stated she had received the noti ce for tonight’s meeting, but not for the neighborhood meeting. Mr. Smyser replied it wa s the developer’s responsibility to send out the letters for the neighborhood meeting and he was given the list. He stated he did not know why she did not receive a notice and s uggested she talk to the developer and get on their mailing list. Mr. Rafferty stated he did not believe the cu rrent plan flowed very well with respect to traffic and asked the developers keep open ear s to the resident’s concerns. He noted the developer was the landowner and it was up to th em as to what would work, but suggested they work with the neighbors and encour aged them to not put in a gas station.