05/08/2006 Council Packet - Laserfiche WebLink

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• • AGENDA ITEM 1G STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: May 8, 2006 TOPIC: Consideration of Resolution 06 -71, Approving Access Control System for City Hall VOTE REQUIRED: Simple Majority BACKGROUND As discussed at the April 3, 2006 City Council Work Session, city staff has identified the need to provide a more secure environment at city hall. With the substantial investment in capital equipment such as computers and servers as well as important documents (ie. address files, permits, contracts, etc) it is essential that city hall is more secure. In addition, we have had difficulty retrieving keys from past employees and city council members. There is also the possibility of keys checked out by staff being lost or misplaced. Staff is recommending the installation of an Access Control System (card readers and security management software) for city hall. This is similar to the system used at the police department. An Access Control System is the best way to provide a secure environment for city hall that can be controlled /monitored. The total project cost to install an Access Control System is $20,845. This includes proximity card readers, door status sensors, electric locks, and security management software for the two "exterior" door locations (The main outside door to city hall and the interior concourse door near the Community Room) and the four interior doors leading to the employee work area. Six door release buttons will also be installed at the front desk areas (Administration, Community Development, and Parks and Recreation). Staff recommends that funding be designated from the Capital Projects Fund. When city hall is open, all areas of city hall (except employee work area) will continue to be accessible to the general public. When city hall is secured for the evening /weekend, an access card will need to be used to access city hall. OPTIONS 1. Approve Resolution 06 -71 2. Do not approve Resolution 06 -71 3. Return to staff for further review RECOMMENDATION Option 1 -37-