07/24/2006 Council Packet - Laserfiche WebLink

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City of Lino Lakes Comprehensive Plan Update Proposal COST OF SERVICES Our proposal includes a work program and cost estimate for all phases of the project, based on our experience and tied to assumptions about the nature and scope of work in each phase. Because of the scale of this project and its dynamic and multi- faceted nature, it is impossible to anticipate all of the factors that could affect the scope, timing, and nature of the proposed services. We also recognize that you need to establish a clear working understanding regarding costs for the City. We have therefore used our best judgment in projecting the nature and scope of the consultant's involvement. We are open to modifying any aspect of this proposal to achieve a better result for the City. We will make every effort to manage costs, and we will undertake only that work that has been discussed and approved by the City. DSU will be the lead consultants responsible for managing and facilitating the process to complete the work program. DSU will coordinate the billings by reviewing the request for payment from each firm prior to transmitting their billings to the City. All work and meetings will be computed on a Time -Plus- Materials basis. Costs for work and materials that may be requested, in addition to the services listed, will be added to the estimated figure. Subsequent additional services, if required, will be authorized in writing based upon a contract addendum. A breakdown of the estimated cost of services for each firm in is shown below and a detailed cost estimate is on the following page. DSU $129,245 SRF $61,840 TKDA $25,700 The estimated cost for all services is $216,785 including $11,075 for expenses. The expenses largely reflect the printing costs associated with numerous copies of materials transmitted to city staff and officials, the Advisory Panel, Technical Committee, Planning and Zoning Board and City Council throughout the process. Optional Service As an optional service, SRF can develop the Transportation Cost Allocation Model referenced under Task 402 for an additional $15,804. City's Responsibilities The proposed City responsibilities are: • Providing electronic copies where available of the existing plans, ordinances and studies relevant to the planning process. Having this information readily available in an electronic format is an assumption of our cost estimate. • Providing digital parcel or ownership data, as available. • Making and distributing copies of documents produced during the planning process including draft plans, alternatives, graphics and other documents as necessary. • Notification, mailings, and meeting invitations to Advisory Panel and Technical Committee members, the Planning and Zoning Board, and the City Council. This estimate also assumes that the following information is provided to DSU by the city in a ready -to -use GIS format. If any part of the information needs to be revised or modified by DSU in order to be used in the planning process, it will be considered additional service and billed to the city in addition to the estimated budget. 1. Current City Boundary 2. Current City Parcel Base with Assessor's Database 3. Current City Roadway System with Road Names 4. Current City Surface Water Inventory (Lakes, Rivers, Ponds, Streams, Drainage Courses) 14 toL '1r`• DSU