01/07/2008 Council Packet - Laserfiche WebLink

Home Search

Minnesota Government Data Practices Act Guidelines & Procedures - 3 - City of Lino Lakes memoranda, microfilms, photographs, recordings, reports, tapes, writings, computer medium and other data, information or documentary material. The information collected must be accurate, complete, and current for the purpose for which it was collected. At any time a data subject may contest the accuracy and completeness of the data. Minnesota Statute, Chapter 13, "establishes a presumption that government data are public and are accessible by the public for both inspection and copying unless there is federal law, a state statute, or a temporary classification of data that provides that certain data are not public." Minn. Stat., Section 13.01, subd 3. B. Storage and Disposition The City has adopted the General Records Retention Schedule for Minnesota Cities to guide the retention and destruction of its records. While some records must be kept for a period prescribed by law, a specific retention period for many government records is not prescribed. Those records may not be disposed of without the prior consent of the Records Disposition Panel, a panel of state officials established under Minn. Stat. Section 138.17. Unauthorized destruction of government records is a misdemeanor. Upon request, the City Clerk will prepare a specific "Records Retention Schedule" and provide the necessary forms for the application to dispose of government data. Each City department is responsible for keeping its records in such arrangement and condition as to make them easily accessible for convenient use. III. CLASSIFICATION OF GOVERNMENT DATA A. Data on Individuals Data on individuals is "all government data in which any individual is or can be identified as the subject of that data, unless the appearance of the name or other identifying data can be clearly demonstrated to be only incidental to the data and the data are not accessed by the name or other identifying data of any individual." "Individual" is defined as a living human being. There are three types of data on individuals: public, private, and confidential. i. Public Data. Public data is data on individuals that is not classified by state statute, federal law or temporary classification as either private or confidential. It is accessible to anyone for any reason. ii. Private Data. Private data is any data on individuals that is not accessible to the public, but is accessible to the subject of the data. Private data includes data that is expressly classified as private by state statute, federal law or temporary classification. In addition to the data subject, private data is also