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FINDING: <br />CONDITION: <br />CRITERIA: <br />Untimely preparation of Council minutes. <br />To be in compliance with Minnesota Statutes 412.191 Subd. 3 the City must <br />publish Council proceedings within 30 days of a meeting. As of February 28, <br />1997 twelve 1996 Council meetings minutes were not typed and approved by <br />Council. <br />Minnesota Statutes 412.191 reads in part as follows: <br />412.191 MEMBERS; POWERS, DUTIES <br />Subd. 3. Publication of proceedings. The council after every regular or <br />special meeting shall publish the official council proceedings, a summary <br />conforming to section 331A.01, subdivision 10, or a condensed version of the <br />official minutes which shall include action on motions, resolutions, ordinances, <br />and other official proceedings. As an alternative to publication, the city may <br />mail, at city expense, a copy of the proceedings to any resident upon request. <br />The publication shall occur within 30 days of the meeting to which the <br />proceedings relate. Cities with a population of less than 1,000 according to the <br />latest federal census are not required to comply with this section, but may do so <br />at their discretion. <br />RECOMMENDATION: <br />We recommend the City prepare Council minutes in a timely manner in <br />accordance with Minnesota Statutes 412.191 Subd. 3. <br />CITY RESPONSE: <br />The City has hired an independent service to process Council minutes. <br />