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VIEW <br />FINDING: Lack of Declaration Form <br />CONDITION: <br />CRITERIA: <br />To be in compliance with Minnesota Statute 471.391, the City policy is to have <br />the declaration form printed on the reverse side of their checks. During 1993, the <br />City ordered new checks and due to a printing error the declaration form was <br />inadvertently omitted from the reverse side. <br />Minnesota Statute 471.391 reads as follows: <br />471.391 DECLARATION FORM. <br />Subd. 1. The declaration provided for in section 471.38 is <br />sufficient if in the following form: "I declare under the penalties of law <br />that this account, claim or demand is just and correct and that no part of <br />it has been paid. <br />Signature of Claimant" <br />Subd. 2 The check or order -check by which the claim is paid may <br />have printed on its reverse side, above the space for endorsement <br />thereof by the payee, the following statement "The undersigned payee, <br />in endorsing this check (or order- check) declares that the same is <br />received in payment of a just and correct claim against the county <br />(county board of education for unorganized territory, school district, <br />town or city), and that no part of it has heretofore been paid." When <br />endorsed by the payee named in the check or order - check, such <br />statement shall operate and shall be deemed sufficient as the required <br />declaration of the claim, <br />RECOMMENDATION: <br />We recommend the City have sufficient declaration form in all checks <br />