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• <br />• <br />1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />45 <br />46 <br />CITY COUNCIL WORK SESSION <br />DATE <br />TIME STARTED <br />TIME ENDED <br />MEMBERS PRESENT <br />MEMBERS ABSENT <br />DRAFT <br />CITY OF LINO LAKES <br />MINUTES <br />February 23, 2009 <br />: February 23, 2009 <br />. 6:00 p.m. <br />. 6:31 p.m. <br />: Council Member Gallup, O'Donnell, <br />Stoltz and Mayor Bergeson <br />: Council Member Reinert <br />Staff members present: City Administrator, Gordon Heitke; Director of Public Safety, <br />Dave Pecchia; Community Development Director, Mike Grochala; City Planner, Jeff <br />Smyser, Finance Director, Al Rolek; City Attorney, Joseph Langel; City Clerk, Julie <br />Bartell. <br />REVIEW REGULAR AGENDA ITEMS <br />There were no changes to the agenda. <br />STRATEGIC FINANCIAL PLANNING <br />Finance Director Rolek reported that the council has indicated that they would like <br />general information on the city's financial picture for 2009 and coming years. They plan <br />to hold strategic planning sessions with a facilitator soon. He envisions that the strategic <br />planning process will be most helpful in looking past 2009. He recommends that the <br />council look at information like the citizen survey and visioning plan and even the <br />comprehensive plan update to develop a strategy for dealing with financial planning. <br />That information can be used to establish the policy basis for the prioritization of city <br />services so the council can balance services according to critical needs and priorities. He <br />recommends the assistance of a facilitator in that process. <br />The council indicated that they would like to work on 2009 budget issues with Mr. Rolek <br />(no facilitator necessary for that portion). As a preview, Mr. Rolek noted some of the <br />elements driving the need to revisit the 2009 budget including the governor's proposed <br />reduction ($237,500 to Lino Lakes in both 2009 and 2010), stagnation of development in <br />the community, and loss of investment income due to the market performance. He <br />believes a worst case scenario for 2009 would be a reduction of about $350,000. There <br />are some one -year solutions such as deferring some capital investments and attrition but <br />that doesn't address the situation past the year. The biggest expense to the city is <br />personnel costs (70 %) and in that area strategies being used by other cities are such things <br />as retirement incentives, furloughs or four -day work weeks. <br />The council suggested the following dates for continuing discussion: March 16, 24 and <br />26, all meetings to be begin at 5:30 p.m. <br />1 <br />—34— <br />