11/23/2009 Council Packet (2) - Laserfiche WebLink

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• MUNICIPAL ELECTION PROCEDURE 1. On or about January 2nd of each year send a reminder to file an annual campaign financial report by January 31A to all candidates/committees who have not filed a Final Report. (MS. 211A.02) 2. In February prepare calendar for entire election season.. (List every task and date to be completed. Refer to your previous municipal calendar and the election calendar prepared by Anoka County and/or the secretary of state's office. (Attachment "A") 3. In March send a letter to all polling locations notifying them of the upcoming municipal election and reserving the facility for Election Day. Request a return written conformation in the self-addressed, stamped envelope. (Senior Center, Centennial Fire Station #2, St Joseph Catholic Church, Living Waters Lutheran Church, Rice Creek Covenant Church and the Rice Lake Elementary SchooL) (Attachment `B")- the school district has its own reservation form -mail completed form and a request for confirmation to Kathy Johnson, Centennial District Office) Reserve the Community Room - Precinct No. 4-for Election Day and the Police Classroom to use as a breakroom/lunchroom 4. In June run Accu -Vote and AutoMark diagnostic test 5. Two weeks before 11 day to file affidavit of candidacy, publish a Notice of Election/Notice of Candidate Filing. Email `request to publish" to the Quar1 Press, email to the Citizen (check publication date) and the Forest Lake Times. (Attachment "C") Since many residents do not read the Public Notice section of the newspaper, prepare a Small article and ask the Qnad Press to publish it in "Community Briefs" or some other conspicuous place in the paper. Also, post same notice at city hall ten days before filing opens, send notice to Anoka County Elections and office of the SOS.. (MS. 205.13, Subd 2) 6. Send letter and forms to the residents (potential election judges) on the "prospective list" sent to the city by the major political parties. Also send to former election judges as needed (get names from prior rosters). (Attachment "D") Be sure to enclose a self - addressed, stamped envelope for their reply. (If you feel you will need additional judges, advertise in the Quad Press, place notices in the City Newsletter, the cable channel and the city's web site). 7. Check supplies to determine if there are enough Affidavit of Candidacy and Receipt for Filing forms. (Attachment "E") Also make sure that there are enough Campaign Manuals, extra copies of the Campaign Financial Report forms and Campaign Financial Report Certification of Filing forms to give each candidate or campaign committee. At this time check to see "if there are enough Transfer Cases (at least two for each precinct).