11/23/2009 Council Packet (2) - Laserfiche WebLink

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MUNICIPAL ELECTION PROCEDURE 19. On Tuesday, 21 days prior to the election, schedule Public Accuracy Test and send Notice of Public Accuracy Test (Attachment "N") to the Quad Press so that it can be published 14 days prior to the test. Send same Notice to the head judges to let them know when the Public Accuracy Test is scheduled (I include this notice in their letter confirming their appointment). Ask them to attend the Public Accuracy Test so that they can verify the test was conducted properly. (Public Accuracy Test must be conducted no more than 14 days before the election. (MS. 206.83) 20. On Tuesday, 21 days prior to the election, the first Notice of Election and Sample Ballot(s) are published in the Quad Press. (MS. 205.16. subd 1) (Attachments "L &M") 21. Fifteen (15) days prior to the election, post Notice of Election and Sample Ballot(s) on door at city hall and at each polling place (City Charter). 22. On Tuesday, 14 days prior to the election, the second Notice of Election and Sample Ballot(s) are published in the Quad Press. (MS. 205.16. subd 16) 23. On Friday, 10 days prior to the election, candidates must file Financial Report with the Deputy Clerk if the candidate or campaign committee received contributions totaling more than $750. or if the candidate or campaign committee incurred expenses of more than $750.. (If you do not hear from a candidate or campaign committee, call them and remind them.) M.S. 216.03 Subd 4B) 24. Approximately three (3) weeks prior to the Public Accuracy Test, send a memorandum to Public Works asking that they bring the black ballot boxes and the plastic supply boxes from storage to city hall_ This memo should also detail the items to be transported to each of the polling places on the day before the election. (Attachment "0"). supplies are delivered take inventory of each supply box. (Inventory Form 25. After supp is in Election Forms" 3-ring binder). Rep lenish supplies, if needed. 26. Prior to the Public Accuracy Test, pick up supply boxes from Anoka County Elections. (Boxes should contain pens for marking ballots, seals for the Accu -Vote machine and AutoMark, register tapes and new ink ribbon for both machines, etc.) 27. Not more than 14 days prior to the election, the Deputy Clerk and head judges perform a Public Accuracy Test (Attachment "P") The Deputy Clerk will make sure that all needed supplies are placed in the supply boxes before the supply boxes are transported to the polling places. (Supplies should include paper plates, coffee cups, coffee, utensils and napkins.) After the PAT the Precinct Certification form should be placed in the Accu -Vote suitcase. •