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Planning & Zoning Board February 12, 2003 Page 40 DRAFT MINUTES The developer stated they were willing to meet with the neighbors again, but wanted the meetings to be productive. He asked the Board for their suggestions on what they needed to address. Chair Schaps stressed the importance of neighborhood meetings. Mr. Grochala stated the land use for that corner was commercial and medium density residential in compliance with the Comprehensive Plan, but he believed there were things that could be done to address some of the neighbor's concerns. He stated the residents needed to realize that the developer's proposal was in compliance with what was suppose to go there. Peter Hilger, architect, stated they had concerns about the traffic capacity of Birch and if the commercial was entirely along Birch Street, would not allow good access. He noted if the access did not work, commercial would not work. He stated they were also dealing with wetland issues and they felt this proposal would have the greatest potential. Chair Schaps stated what was happening tonight was that the public hearing would be continues and the project was tabled until the next meeting. He noted the public hearing would remain open and they would be given the opportunity to speak again if they wanted. When all of the staff issues had been resolved and once staff recommended approval or denial, the Board would vote. He stated he did not know when the vote would happen, it depended on when the staff's concerns were satisfied. Once there was a vote, this was only a recommendation to Council. It was up to the Council to make the final decision. He noted this was typically done within a month after the Board's recommendation. He suggested that they attend neighborhood meetings and to remain civil at those meetings. He stated a development of some sort would happen on this property and stated the best thing they could do was to be constructive and not destructive. He stated the next Board meeting was on March 12, 2003. Diane Lang, 6449 Hokah Drive, asked who determines who is in the neighborhood and how are they notified. Mr. Smyser stated property owners within a certain distance was notified. He stated what they normally did was that when a developer held a neighborhood meeting, they were given the same mailing list that they were required to give for a public hearing. For this type of a project, it was 600 feet for everyone around the property. Ms. Lang stated she had received the notice for tonight's meeting, but not for the neighborhood meeting. Mr. Smyser replied it was the developer's responsibility to send out the letters for the neighborhood meeting and he was given the list. He stated he did not know why she did not receive a notice and suggested she talk to the developer and get on their mailing list. Mr. Rafferty stated he did not believe the current plan flowed very well with respect to traffic and asked the developers keep open ears to the resident's concerns. He noted the developer was the landowner and it was up to them as to what would work, but suggested they work with the neighbors and encouraged them to not put in a gas station. DRAFT MINUTES • • •