09/13/2000 P&Z Minutes - Laserfiche WebLink

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• Planning & Zoning Board September 13, 2000 Page 12 doing a job by Wednesday when there is not enough information provided or being able to get out to the site and physically view the site during daylight hours. Mr. Rafferty stated he appreciates the long days worked by City Staff but stated he does not believe the Board receives enough information or enough time for review. He noted the meeting packet for tonight's meeting and suggested it contains nothing that would prevent it from being delivered by the Wednesday before the meeting. Mr. Rafferty stated he wants to be prepared so he can provide support and direction to the Planning Department. Chair Schaps stated the issue is if there are enough staff hours to create the information in the meeting packet, noting there are more work tasks than to prepare this meeting packet. He stated he has no reason to doubt that staff is getting the information to the Board as quickly as possible. Ms. Lane stated when serving on the Park Board, they held Monday meetings and the meeting packets were delivered the previous Thursday. Shea'ed how she was able to accommodate that tight schedule and stated she has no .`§ h the current Planning & Zoning Board schedule and meeting packet Chair Schaps excused himself from the meeting at remainder of the meeting. Mr. Johnson stated having the meeting p review of the information as he has b over the weekend. s. Lane chaired the dditional days would not help his ew the information and visit the sites Mr. Rafferty stated he is as " t. to provide information that will allow them as Board members to utilize e ,'' . d be helpful to City staff. He stated he is not asking for anything unreasona r s'.�' them to try. Vice Chair Lane called and given t meeting packets are the meeting packets are completed earlier, members be to stop by City Hall to pick them up. Mr. Smyser stated if the mpleted early, the Police Department will deliver them early. Mr. Johnson noted there have been several large detailed projects that require more review but he believes that is the exception. In that case, he would support the information being provided as soon as possible so there is adequate time for review. Vice Chair Lane agreed setting a goal for an earlier meeting packet delivery is a good suggestion. Mr. Rafferty encouraged staff to continue with the hard work they are doing and set a goal for an earlier meeting packet delivery, even if it is only one day. John Johnson stated in Brooklyn Park, staff sent copies of the public hearing notices to the public 10 -14 days in advance of the meeting. They also sent those same notices to the Board members to alert them of what was coming up. It also allowed them several additional days to visit the site.