11/04/2002 Park Board Packet - Laserfiche WebLink

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• • Park Board Meeting - August 5, 2002 Minutes OLD BUSINESS: Birch Park Trail Update - Rick advised he had indicated in a July 12, 2002 memo, the lowest submitted bid is $106,632. To date the designated park dedication fund for this project amounts to $75,000. Taking into account all associated project costs including the above bid, engineering, legal fees, and easement acquisition are approximately $135,000. This leaves a shortfall of $60,000. Mr. Richard Gray, Landscape Architect of TKDA, and staff have reviewed this issue and have looked at several options including whether to modify the bid proposal, re -bid the project, or to accept the low bid. Also considered was modifying several line items such as omitting the load testing of piers and omitting the grouting of pier shafts. Several substitutes such as using poured concrete rather than pavers on the stairs and open areas were considered. However, the identified cost savings are marginal and will detract from the aesthetics of the project and its longevity. Rick recommended that the city proceed with the project and award the bid to Global Specialty Contractors, Inc. with a base bid amount of $106,632. This will require designating approximately $60,000 of undesignated park dedication funds for the Birch Trail project. There is currently $98,954 in undesignated funds. Also, the city has received $113,725 in park dedication fees for the developments (Trappers Crossing, Royal Pines, Gemini Estates) that will utilize this trail segment to access Birch Park. If the Park Board concurs with the recommendation, this item will be discussed at the August 12 city council meeting. Pam stated this trail needs to get done even though it is a large amount of money the Park Board has to spend. The city should proceed with the trail. Rick noted he does not expect that the city could get lower bids if the project was re -bid. The project is a good quality project and the initial costs were just underestimated. Michael stated he feels the project should move forward. Bill stated the city has worked for this trail for years and it needs to get done. Pam Taschuk made a motion, seconded by Michael O'Connor to proceed with the installation of the Birch Park Trail in the amount of $106,632 with Global Specialty Contractors, Inc. The motion passed.