12/02/2002 Park Board Packet - Laserfiche WebLink

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• • • Park Board Meeting - November 4, 2002 Minutes District on having our programs canceled with little or no notice. Rick referred to a letter that outlines several of the concerns on how the School District is fulfilling the site agreements. On September 23, 2002, the School District submitted a proposed site agreement that modifies the existing site agreements and also addresses Blue Heron Elementary School. Since the proposed agreement does not address any of the concerns previously communicated to the School District, staff is recommending that the City terminate the existing site agreements. It is staff's understanding that the School District is attempting to address the City's concerns by modifying the proposed agreements. He referred to a copy of a memo dated September 25, 2002 to Ms. Linda Waite Smith, City Administrator regarding this issue. Rick stated he is expecting a revised joint power agreement soon and this issue will be on the Park Board agenda next month. This issue is also being discussed at the next Council work session. He noted he would keep the Park Board posted as this dilemma progresses. Pat asked if there has been any discussion about the new policy of no use before 8:00 p.m. Rick advised the policy did pass and scheduled activities before that time have been rescheduled. The rescheduling of activities has interfered with the Centennial Basketball program. The situation has been very frustrating for City staff and participants in the program. It is not known how this issue will be resolved. The winter brochure is at the printers right now and it was printed under the assumption that the City can not use the facilities. Bill inquired about the implications of the field use if the joint agreement is canceled. Rick stated the School District will have to decide whether to charge for the use of the outdoor fields. The City has to determine at what point it is better for the City to pay a fee for the fields as opposed to maintaining the fields. Chair Lindy asked if the School District has maintenance equipment. Rick stated he believes they would need a significant amount of money to get the necessary equipment. Bill inquired about the scheduling of activities. Rick stated the City currently maintains and schedules all of the outdoor activities after regular school hours. Pam asked if the City would charge sport groups for the fields if the agreement was severed. Rick stated the City would not charge for the fields located on school district property but it is 2