06/22/1998 Council Packet - Laserfiche WebLink

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POLICY: Expense Reimbursement APPROVED: Lino Lakes City Council EFFECTIVE DATE: 22 June 1998 LOCATION: Personnel Policy - Section 7.02 APPLICABILITY: All Employee Groups 7.02 Expense Reimbursement This policy has been adopted to prescribe procedures for reimbursement of travel, lodging, meals, registration and related expenses incurred by eligible city employees while on official city business. Eligible city employees include regular full -time, and regular part- time employees, elected or appointed officials. For the purposes of this policy, official business is defined as any conference, seminar, or meeting to which an eligible city employee is representing the city or for which attendance has received prior approval. It is the city's policy to prepay tuition, registration or out of state transportation costs whenever possible. A. APPROVALS AND ADVANCES All out state, or out of state travel will be deemed approved when registration has been authorized by the department head, city administrator, or city council which ever is applicable. Cash advances intended to defray expenses during authorized travel and conference attendance prior to the submission of an expense voucher must be approved by the city council and shall be in an amount commensurate with expected needs. Requests for a travel advance should be made no later than seven (7) days prior to departure.