HomeMy WebLinkAbout11/09/1998 Council PacketAGENDA
AMENDED AGENDA
CITY OF LINO LAKES
Monday
November 9, 1998
6:30 P.M.
Call to Order and Roll Call
Setting the Agenda: Are there any items to be added or deleted from the
Agenda?
1. Consent Agenda (Item 1A1 was removed and added to New Business as 9A)
Approved with the above correction.
A. Consideration of Minutes:
1. October 19, 1998, Special Council Meeting
2. October 21, 1998, Work Session
B. Consideration of Expenditures:
1. October 30, 1998, Manual Disbursements - ($2,327.47)
2. November 9, 1998 (Check Nos. 53002 to 53106, $236,628.94)
3. Centennial Fire District
2. Open Mike (No one)
Mayor Sullivan noted the two (2) day Environmental meeting that occurred
on Thursday and Friday of last week. One result of these meetings will be
development that is environmentally friendly.
Mayor Sullivan recognized the Economic Development efforts of the
Community Development Department. She noted that the Lino Lakes Bank
PAGE 1
AGENDA
held a ribbon cutting ceremony today. Fairview Clinic were visitors to this
event and announced that they will be adding staff at the clinic.
Lakeland Bank will be holding their grand opening later this week.
Otter Lake Convenience Store held their grand opening on Saturday.
The search for a new city administrator continues. There are 13
candidates for the position. A new administrator should be "aboard" by the
first of the year.
3. Consideration of the Centennial Fire District 1999 Operating Budget, Chief Milo
Bennett (Approved. Andy highlighted other activities of the District including
distributing toys to needy children at Christmas time.)
4. Public Services Department, Rick DeGardner
A. Resolution No. 98 - 162, Accepting Donation from the Lino Lakes Lions
Club (Approved, noted need for volunteers for this event.)
5. Community Development Department Report, Brian Wessel
A. Comprehensive Land Use Plan, Brian Wessel
(Noted that this item will be on the November 23, 1998 Council
agenda for Council action.)
B. Consideration of SECOND READING, Ordinance No. 09 - 98, Zoning
Ordinance Text Amendment Relating to Driveway Width, Mary Kay
Wyland (Approved)
C. Consideration of Resolution No. 98 -165, Amending the Original PDO for
Behm's Century Farm Development as it Pertains to Air Park
Development, Mary Kay Wyland (Approved)
D. Consideration of Resolution No. 98 -163, Final Payment 1998 Seal
Coating Program, John Powell (Approved)
E. Consideration of Resolution No. 98 -164, Metropolitan Council Joint
Powers Agreement, I -35E, John Powell (Approved)
F. Consideration of Acquiring Easements for the Lake Drive /Apollo
Drive Improvement from Gene and Carol Carlson. (Approved)
6. Administration Department Report, Dan Tesch
PAGE 2
AGENDA
A. Consideration of Financial Analyst Position (Approved, will be available
11/23/98)
B. Consideration of the 1998 General Election Summary, Marilyn
Anderson (77% turn -out, 6747 people voted in Lino Lakes)
7. City Attorney's Report, Bill Hawkins
A. Consideration of Hiring an Appraiser for the Vaughan Eminent Domain
Proceedings (Approved)
8. Old Business (None)
9. New Business
1. Minutes, October 19, 1998 (Approved with correction on page 3 and
page 9.)
2. Grading in Trapper's Crossing, Phase II (Council Member Dahl
noted that there is grading activities in this subdivision. They do not
have the appropriate letter of credit, signed Development Agreement
and approved grading plan. Mr. Powell will notify the developer in
writing to stop all activity until all issues are resolved. Mr. Hawkins
explained the penalty for violating City Code.)
10. Community Calendar November 10, 1998, through November 23, 1998
A. November 10, 1998, Tuesday, 6:00 p.m., Town Center Committee
Meeting
B. November 11, 1998, Wednesday, HOLIDAY, Veterans Day
C. November 12, 1998, Thursday, 6:30 p.m., Planning and Zoning Board
Meeting (NOTE: Normally this meeting is held on Wednesday, due to
the holiday it was delayed one day.)
D. November 14, 1998, Saturday, 9:00 a.m., Town Center Group
E. November 14, 1998, Saturday, 10:00 a.m., Parks and Recreation
Department Annual Turkey Shoot (Centennial Middle School)
F. November 16, 1998, Monday, 7:00 p.m., Citizens Advisory Group
PAGE 3
AGENDA
G. November 17, 1998, Tuesday, 7:00 p.m., Friends of the Parks (Parks and
Recreation Building)
H. November 18, 1998, Wednesday, 5:30 p.m., Council Work Session
I. November 18, 1998, Wednesday, 6:30 p.m., Environmental Board
J. November 18, 1998, Wednesday, 7:00 p.m., Cable Commission (Off -site)
K. November 20, 1998, Friday, 7:30 a.m., Coffee with the Mayor
L. November 23, 1998, Monday, 6:30 p.m., Council Meeting
M. November 30, 1998, Monday, 6:00 p.m., Truth in Taxation Public Hearing
11. Adjourn (Adjourned at 7:21 p.m.
November 9, 1998, 5:00 p.m.
PAGE 4
AGENDA
GENDA
CITY OF LINO LAKES
Monday
November 9, 1998
6:30 P.M.
Call to Order and Roll Call
Setting the Agenda: Are there any items to be added or deleted from the
Agenda?
1- Consent Agenda
Consideration of Minutes:
1. October 19, 1998, Special Council Meeting
2. October 21, 1998, Work Session
Consideration of Expenditures:
1. October 30, 1998, Manual Disbursements - ($2,327.47)
2. November 9, 1998 (Check Nos. 53002 to 53106, $236,628.94)
3. Centennial Fire District
Open Mike
Consideration of the Centennial Fire District 1999 Operating Budget, Chief Milo
Bennett
Public Services Department, Rick DeGardner
XResolution No. 98 - 162, Accepting Donation from the Lino Lakes Lions
Club
PAGE 1
AGENDA
Community Development Department Report, Brian Wessel
Comprehensive Land Use Plan, Brian Wessel
X Consideration of SECOND READING, Ordinance No. 09 - 98, Zoning
Ordinance Text Amendment Relating to Driveway Width, Mary Kay
Wyland
Consideration of Resolution No. 98 -165, Amending the Original PDO for
Behm's Century Farm Development as it Pertains to Air Park
Development, Mary Kay Wyland
ePl Consideration of Resolution No. 98 -163, Final Payment 1998 Seal
Coating Program, John Powell
tL "'—`4
Consideration of Resolution No. 98 -164, Metropolitan Council Jointer 4 �t-
Powers Agreement, I -35E, John Powell
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,41-16440dr c irdci 0( -L , 77€4,-d
76 Administration Department Report, Dan Tesch
Consideration of Financial Analyst Position
Consideration of the 1998 General Election Summary, Marilyn
Anderson
City Attorney's Report, Bill Hawkins
Consideration of Hiring an Appraiser for the Vaughan Eminent Domain
Proceedings
.7" Old Business
ANew Business
f rfitok euaki
jfe Community Calendar November 10, 1998, through November 23, 1998
A. November 10, 1998, Tuesday, 6:00 p.m., Town Center Committee
Meeting
B. November 11, 1998, Wednesday, HOLIDAY, Veterans Day
PAGE 2
AGENDA
C. November 12, 1998, Thursday, 6:30 p.m., Planning and Zoning Board
Meeting (NOTE: Normally this meeting is held on Wednesday, due to
the holiday it was delayed one day.)
D. November 14, 1998, Saturday, 9:00 a.m., Town Center Group
E. November 14, 1998, Saturday, 10:00 a.m., Parks and Recreation
Department Annual Turkey Shoot (Centennial Middle School)
F. November 16, 1998, Monday, 7:00 p.m., Citizens Advisory Group
G. November 17, 1998, Tuesday, 7:00 p.m., Friends of the Parks (Parks and
Recreation Building)
H. November 18, 1998, Wednesday, 5:30 p.m., Council Work Session
I. November 18, 1998, Wednesday, 6:30 p.m., Environmental Board
J. November 18, 1998, Wednesday, 7:00 p.m., Cable Commission (Off -site)
K.
L. November 23, 1998, Monday, 6:30 p.m., Council Meeting
M. November 30, 1998, Monday, 6:00 p.m., Truth in Taxation Public Hearing
11. Adjourn
November 9, 1998, 5:00 p.m.
PAGE 3
8.
WORK SESSION AGENDA
LINO LAKES CITY COUNCIL
WEDNESDAY
November 4, 1998
5:30 p.m.
PDI Administrator's Search, Harry Brull
Follow -up, Septic System Ordinance Enforcement, John Powell
Consideration of Excess Property, Apollo Drive, Phase 3, John Powell
Update, Environmental Focus Committee, Marty Asleson
Citizens Concerns, Caroline Dahl
1998 General Election Review, Marilyn Anderson
Regular Agenda
Adjourn
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MANUAL DISBURSEMENT
October -1998
ADMINISTRATION
CITY OF MAPLE GROVE /REGISTRATION -M. ANDERSON & J. VIGER $ 55.00
BUILDING
CITY OF MAPLE GROVE /REGISTRATION -C. VILLELLA $ 27.50
ECONOMIC DEVELOPMENT
CITY OF MAPLE GROVE /REGISTRATION -M K WYLAND $ 27.50
SUBWAY $ 63.90
FINANCE
CITY OF MAPLE GROVE /REGISTRATION - J.LUND $ 27.50
MAYOR/COUNCIL
CITY OF ANOKA/REGISTRATION /K. SULLIVAN & A. NEAL
LANGSTON, WARRENNISION TOUR
CLEARWATER CREEK CONVENIENCE CENTERNISION TOUR
CIRCLE PINES POST OFFICE /COMP PLAN POST -CARD MAILING
PARK
$ 36.00
$ 65.00
$ 139.52
$ 853.38
CENTURY COLLEGE /REGISTRATION -M. HOFFMAN $ 229.00
CITY OF MAPLE GROVE /REGISTRATION -S. WOOD & M. FOGARTY $ 55.00
PAYROLL WITHHOLDING
PAYROLL ERROR/AUSTIN VERMEULEN $ 11.31
PROGRAM REC
KNIGHTS OF COLUMBUS /DAY TOUR - HALLOWEEN SPOOKTACULAR $ 32.00
RAMSEY COUNTY D.A.R.E /DAY TOUR - HALLOWEEN SPOOKTACULAR $ 18.00
SOLID WASTE
SANDERS FOODS /RECYCLING DAY $ 162.74
UTILITY
CE,4JTURY COLLEGE /REGISTRATION -T HILLESHEIM
CIRCLE PINES POST OFFICE /UTILITY BILLING
$ 229.00
$ 295.12
TOTAL OCTOBER MANUAL DISBURSEMENT $ 2,327.47
Page 1
EXPENDITURES
NOVEMBER 9,1998
age: 1
ate: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
1996 CONSTRUCTION FUND
1996 CONSTRUCTION
OSM, INC.(CENTENNIAL SCHOOL)
OSM, INC.(ELM STREET SIGNAL)
Total for Department
Total for Fund
1998 CONSTRUCTION FUND
EVERGREEN LAND SERVICES, INC.(CONSULTANT)
KORDIAK, ALBERT A.(COMMISSIONER SERVICES /BRUDER)
ORMAN, BRUCE AND PEGGY(RELOCATION BENEFITS)
SAFETY KLEEN CORPORATION, INC.(WASTE /OVERPACK,WASTEWATER)
SAFETY KLEEN CORPORATION, INC.(WASTE /OVERPACK)
T.K.D.A.(21ST STREET ROAD /UTILITY)
T.K.D.A.(21ST STREET ROAD /UTILITY)
Total for Department
Total for Fund
AREA AND UNTT CHARGE
HAGNESS, KENNETH(REIMBURSE DUPLICATE UTILITY)
IVY RIDGE HOME BUILDERS(REIMBURSE DUPLICATE UTILITY)
TORKELSON DEVELOPMENT(DUPLICATE UTILITY PAYMENT)
WALKER, WILLIAM(REIMBURSE DUPLICATE UTILITY)
496.50
497.12
993.62
993.62
2,012.43
322.63
4,366.30
7,070.00
1,715.00
2,675.37
310.19
18,471.92
18,471.92
14.42
5.16
5.57
15.00
Total for Department 40.15
S.R.WEIDEMA, INC.(CONTRACTOR /LILAC TRUNK)
T.K.D.A.(LILAC STREET UTILITIES)
T.K.D.A.(LILAC STREET TRUNK)
T.K.D.A.(LILAC STREET TRUNK)
Total for Department
Total for Fund
80,376.07
193.01
1,146.05
5,618.16
87,333.29
87,373.44
age: 2
ate: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description)
COMMUNITY DEVELOPMENT BLOCK GRANT
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
Total for Department
Total for Fund
CONTRACTORS DEPOSITS
ERICKSON, ROBERT J.(REIMB BLDG ESCROW /713 COUNTR)
HUSNIK HOMES, INC.(REIMB BLDG ESCROW /775 COUNTR)
HUSNIK HOMES, INC.(REIMB BLDG ESCROW /1418 PHEAS)
RON BIRCH CUSTOM BUILDERS, INC(REIMB BLDG ESCROW /1406 PHEAS)
* SHORT - ELLIOTT - HENDRICKSON, INC(MILLER'S SOUTH GLEN)
* SHORT - ELLIOTT - HENDRICKSON, INC(PHEASANT HILLS)
SWIFT CONSTRUCTION(REIMB BLDG ESCROW /7660 APPAL)
SWIFT CONSTRUCTION(REIMB BLDG ESCROW /558 PINE)
SWIFT CONSTRUCTION(REIMB BLDG ESCROW /101 PONY)
T.K.D.A.(BEHMS CENTURY FARMS 4TH)
Total for Department
DEDICATED PARKS
JANSICK, INC.(WORK IN PHEASANT HILLS)
JANSICK, INC.(CONTRACTOR /PHEASANT HILLS)
Total
GENERAL
ADMINISTRATION
Total for Fund
for Department
Total for Fund
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
ANOKA COUNTY G.I.S. DIVISION(ADDRESS MAPS)
C. P. OFFICE PRODUCTS(OFFICE SUPPLIES)
C. P. OFFICE PRODUCTS(OFFICE SUPPLIES)
* EXPRESS MESSENGER, INC.(DELIVERY SERVICE)
HOFF, BARRY & KRUDERER, P.A.(PROFESSIONAL SERVICES)
* LINO LAKES LIONESS CLUB(COMMUNITY CALENDAR)
* MEDICA(HEALTH INSURANCE)
NAHRW /NATIOINAL ASSOC OF HUMAN(REGISTRATION /D TESCH)
* OFFICEMAX, INC.(OFFICE SUPPLIES)
* PLETSCHER'S GREENHOUSES INC.(PLANTS /BOUQUET)
Amount
4.49
4.49
4.49
500.00
500.00
500.00
500.00
1,137.32
909.79
500.00
500.00
500.00
822.27
6,369.38
6,369.38
5,200.00
3,631.07
8,831.07
8,831.07
27.02
60.00
115.53
54.42
15.30
1,297.50
21.00
350.00
35.00
169.67
26.03
Page: 3
Date: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
SHERBURNE COUNTY GOVERMNENT CE(REGISTRATION /D TESCH)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
BUILDING INSPECTIONS
16.75
45.00
40.83
Total for Department 2,274.05
* JEM, INC. DBA(CAMERA)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
SUBURBAN INSPECTIONS, INC.(ELECTRICAL INSPECTIONS)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
Total for Department
COMMUNITY DEVELOPMENT
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
EVERGREEN PRESS(PRINTING SERVICE)
* EXPRESS MESSENGER, INC.(DELIVERY SERVICE)
* OFFICEMAX, INC.(COPY /BIND COMP PLAN)
* PLETSCHER'S GREENHOUSES INC.(PLANTS /BOUQUET)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
URBAN LAND INSTITUTE(MEMBERSHIP)
WESSEL, BRIAN(MEALS)
Total for Department
DEWOLFE, THOMAS(MILEAGE /JURY DUTY)
FEDERAL ELECTRIC(REIMBURSE ELECTRICAL PERMIT)
* MEDICA(HEALTH INSURANCE)
* MN. TEAMSTERS(PAYROLL WITHHOLDING)
* MN. TEAMSTERS(PAYROLL WITHHOLDING)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
SENSIBLE LAND USE COALITION(MEMBERSHIP /402)
Total for Department
ENGINEERING
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
* SHORT - ELLIOTT - HENDRICKSON, INC(ENGINEERING SERVICE)
TIMESAVER OFF -SITE SECRETARIAL(OCTOBER 14)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
Total for Department
250.00
8.75
1,756.00
27.42
2,042.17
27.02
212.67
17.92
1,074.39
26.04
10.50
38.49
160.00
95.00
1,662.03
24.84
55.00
1,404.80
99.00
468.00
35.15
152.80
200.00
2,439.59
24.89
1.75
1,154.12
246.00
3.51
1,430.27
age: 4
ate: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
ENVIRONMENTAL
* JEM, INC. DBA(CAMERA) 200.00
Total for Department 200.00
FINANCE
* COMPUTER MANAGEMENT SERVICES,(COMPUTER SUPPORT /TRAINING) - 3,928.02
CURTIS 1000 INC.(AP /PAYROLL CHECKS) 649.33
HLB TAUTGES REDPATH, LTD.(NETWORK SUPPORT) 1,551.25
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50
k UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE) 13.74
Total for Department - 1,710.20
FIRE DEPARTMENT
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE) 13.74
Total for Department 17.24
FLEET MANAGEMENT
DEHN OIL COMPANY(GASOHOL /NO 2 DIESEL) 2,295.64
ERIC HERBISON(TOOLS) 524.15
KING EQUIPMENT, INC.(WELD /AIR ARC /SUPPLIES) 303.72
NORTH STAR TURF SUPPLY(HUSTLER MOWER PARTS) 280.33
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50
ROLLINS OIL COMPANY, INC.(WINDSHIELD WASHER FLUID) 227.48
THANE HAWKINS POLAR CHEVROLET,(CABLE) 3.83
* TRUCK UTILITIES, INC.(SNOWPLOW) 499.49
TRUCK UTILITIES, INC.(PLOW CHUTE LINING) 51.92
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE) 9.59
Total for Department 4,199.65
FORESTRY DEPARTMENT
* A T & T WIRELESS SERVICE(MONTHLY SERVICE) 25.86
HARDWOOD CREEK LUMBER, INC.(HUBS) 63.90
* JEM, INC. DBA(CAMERA) 50.00
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE) 3.50
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE) 14.39
Total for Department 157.65
GOVERNMENT BUILDINGS
* CONNEXUS ENERGY(MONTHLY SERVICE) 1,124.27
Total for Department
1,124.27
ige : 5
ite: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
MAYOR AND COUNCIL
k PLETSCHER'S GREENHOUSES INC.(PLANTS /BOUQUET)
TIMESAVER OFF -SITE SECRETARIAL(OCTOBER 12)
TIMESAVER OFF -SITE SECRETARIAL(OCTOBER 21)
Total for Department
26.03
103.50
143.25
272.78
PARKS DEPARTMENT
k A T & T(MONTHLY SERVICE)
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
CENTURY FENCE COMPANY, INC.(FENCING)
CIRCLE PINES, CITY OF(MONTHLY SERVICE)
DEGARDNER, RICK(MILEAGE)
HOFFMAN, MICHAEL(UNIFORM ALLOWANCE)
JEM, INC. DBA(COMPUTER SUPPLIES)
* JEM, INC. DBA(CAMERA)
* MEDICA(HEALTH INSURANCE)
MENARDS, INC.(SUPPLIES /CLEARWATER CK TRAIL)
MINNESOTA PLAYGROUND, INC.(EQUIPMENT /LINO PARK)
NORTHWAY IRRIGATION /LANDSCAPIN(WINTERIZATION)
* PLETSCHER'S GREENHOUSES INC.(PLANTS /BOUQUET)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
k UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
US WEST COMMUNICATIONS(MONTHLY SERVICE)
VIKING SAFETY PRODUCTS, INC.(JACKET /PANTS /GLASSES /HAT /BOO)
Total for Department
POLICE DEPARTMENT
* A T & T(MONTHLY SERVICE)
BIG BEAR CAR WASH, INC.(CAR WASH)
BIG BEAR CAR WASH, INC.(CAR WASH)
CIRCLE PINES POST OFFICE(ROLL OF STAMPS)
k CONNEXUS ENERGY(MONTHLY SERVICE)
GALL'S INC.(UNIFORM ALLOWANCE /VANA & ROS)
I.T.L. PATCH COMPANY, INC.(EMBROIDERED BADGES)
KATH AUTO PARTS, INC.(HITCH /WIRING COMPONENT)
LIGHTNING PRINTING, INC.(PRINTING SERVICE)
* LINO LAKES LIONESS CLUB(COMMUNITY CALENDAR)
* MEDICA(HEALTH INSURANCE)
* MN. TEAMSTERS(PAYROLL WITHHOLDING)
MORTENSON, STEVEN(UNIFORM SHIRTS)
NELSON RADIO COMMUNICATIONS(CIVIL DEFENSE SIREN /HOLLY DR)
NORTH MEMORIAL MEDICAL CENTER(TRAINING)
PHOTO WORLD(PHOTO FINISHING /SLIDES)
* PLETSCHER'S GREENHOUSES INC.(PLANTS /BOUQUET)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
6.01
27.02
1,562.00
14.42
44.22
17.14
1,266.41
457.44
289.61
59.81
9,772.98
350.00
26.03
24.50
64.86
102.35
145.68
14,230.48
75.27
7.99
7.99
32.00
10.65
245.93
150.91
331.65
126.26
21.00
2,858.05
96.00
59.00
102.83
175.00
113.23
26.03
77.00
Page: 6
Date: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
RDJ SPECIALTIES, INC.(SUPPLIES)
TRANS UNION CORPORATION(MEMBERSHIP)
UNITED SYSTEMS TECHNOLOGY, INC(MAINTENANCE)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
RECREATION DEPARTMENT
2,506.64
300.00
685.00
244.04
Total for Department 8,252.47
* A T & T(MONTHLY SERVICE)
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
BERNSTEIN, BARRY(MILEAGE)
HEADSET DISCOUNTERS(HEADSET)
MINNESOTA DEPT OF ECONOMIC SEC(UNEMPLOYMENT CLAIM)
PRESS PUBLICATIONS, INC.(ADVERTISING)
PRESS PUBLICATIONS, INC.(ADVERTISING)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
STAR TRIBUNE, INC.(ADVERTISING)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
Total for Department
SOLID WASTE ABATEMENT
ASSET RECOVERY CORPORATION(RECYCLING DAY /ROLL -OFF)
GREENMAN TECHNOLOGIES OF MN, I(RECYCLING DAY /267 TIRES & RI)
J. R.'S APPLIANCE DISPOSAL, IN(FALL RECYCLING DAY /94 APPLIA)
SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL)
SAFETY KLEEN CORPORATION, INC.(RECYCLE USED OIL)
Total for Department
STORM DAMAGE
EARL ANDERSON ASSOCIATION, INC(BLEACHER WALL)
Total for Department
STREETS
* A T & T WIRELESS SERVICE(MONTHLY SERVICE)
ALL SEASONS RENTAL(RENT APPLIANCE DOLLY)
ASHLAND CHEMICAL COMPANY, INC.(ROAD CHEMICALS)
* CONNEXUS ENERGY(MONTHLY SERVICE /STREET LITES)
J & C TRUCKING, INC.(SAND /HAULING)
JACKSON - HIRSH, INC.(LAMINATING MATERIAL)
* MEDICA(HEALTH INSURANCE)
MILLER, CHRIS(UNIFORM ALLOWANCE)
NORTH AMERICAN SALT COMPANY(ROAD SALT)
* PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
T.A. SCHIFSKY AND SONS, INC.(ASPHALT)
* TRUCK UTILITIES, INC.(SNOWPLOW)
* UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
6.01
25.68
111.21
85.90
23.33
10.01
57.00
3.50
85.75
15.57
423.96
663.75
560.75
800.00
50.00
50.00
2,124.50
2,206.95
2,206.95
25.56
11.72
745.50
258.12
2,406.98
57.92
289.61
280.00
2,681.31
17.50
34.28
1,820.08
50.81
'age: 7
)ate: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
WILKE, CHARLES(UNIFORM ALLOWANCE) 199.95
Total for Department 8,879.34
Total for Fund 50,227.20
MINNESOTA STATE AID
OSM, INC.(WARE ROAD) 29,393.85
Total for Department 29,393.85
Total for Fund 29,393.85
PROGRAM RECREATION
RECREATION DEPARTMENT
BROADWAY AWARDS, INC.(TROPHIES)
BURSACK, ELIZABETH(SUPPLIES /TURKEY SHOOT)
HOGLUND, MARY()
NATIONAL ALLIANCE FOR YOUTH SP(STARTER KIT)
TRIARCO ARTS /CRAFTS INC.(SUPPLIES)
TRIARCO ARTS /CRAFTS INC.(SUPPLIES)
VARSITY PHOTOS, INC.(PHOTO PACKAGE)
Total for Department
Total for Fund
SAC REVOLVING FUND
271.58
63.88
315.00
300.00
28.55
10.68
1,875.50
2,865.19
2,865.19
REHBEIN, TIMOTHY(REIMB SAC /636 MAIN STREET) 625.07
SEALCOATING
OSM, INC.(WEAR COURSE)
T.K.D.A.(WEAR COURSE /TRAIL PAVING)
Total for Department 625.07
Total for Fund 625.07
14,357.95
173.11
Total for Department 14,531.06
Total for Fund 14,531.06
age: 8
ate: 11/03/98
City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description) Amount
SEWER OPERATING
HAGNESS, KENNETH(REIMBURSE DUPLICATE UTILITY)
IVY RIDGE HOME BUILDERS(REIMBURSE DUPLICATE UTILITY)
TORKELSON DEVELOPMENT(DUPLICATE UTILITY PAYMENT)
WALKER, WILLIAM(REIMBURSE DUPLICATE UTILITY)
Total for Department
SEWER DEPARTMENT
BAROTT DRILLING SERVICES, INC.(REPAIR LIFT ST /BLACK DUCK)
BLAINE, CITY OF(UTILITY BILLING)
COMPUTER MANAGEMENT SERVICES,(COMPUTER SUPPORT /TRAINING)
CONNEXUS ENERGY(MONTHLY SERVICE)
k PRUDENTIAL HEALTHCARE GROUP(LIFE INSURANCE)
k UNITED WISCONSIN INSURANCE COM(LONG TERM INSURANCE)
Total for Department
Total for Fund
TAX INCREMENT DISTRICT 1 -7
EHLERS AND ASSOCIATES, INC.(TIF PROJECT)
Total for Department
TAX INCREMENT DISTRICT 3 -1
EHLERS AND ASSOCIATES, INC.(TIF PROJECT)
TOWN CENTER PROJECT
OSM, INC.(TOWN CENTER)
Total for Fund
Total for Department
Total for Fund
Total for Department
Total for Fund
48.07
17.20
18.54
50.00
133.81
16.00
1,296.30
5,184.78
105.06
5.25
15.31
6,622.70
6,756.51
2,475.00
2,475.00
2,475.00
825.00
825.00
825.00
351.60
351.60
351.60
9
11/03/98 City of Lino Lakes
Claims Roster sorted by Department, Grouped by Invoice
Vendor Company (Entry Description)
•
,TER OPERATING
LYN , KAGNESS, KENNETH(REIMBURSE DUPLICATE UTILITY) DUPLICATE UTILITY)
IVY RIDGE HOME BUILDERS(REIMBURSE DUPLICATE UTILITY)
'.K.D.A.(CLEARW T
ORKELSON UTILITY
aALKER, WILL
BALKER, WILLIAM(REIMBURSE DUPLICATE UTILITY)
Total for Department
WATER DEPARTMENT
A T & T WIRELESS SERVICE(MONTHLY SERVICE)
BLAINE, CITY OF(UTILITY BILLING)
COMPUTER MANAGEMENT SERVIES,(OMPUTER SUPPORT /TRAINING)
CONNEXUS ENERGY(MONTHLY SERVICE)
PRUDENTIAL SIHNS GROUP(LIFE INSURANCE)
UNITED WICONNIURANCECOM(LONGT INSURANCE)
Total for Department
Total for Fund
Total for Checking Account 1010
** Total **
* - Invoice split to different Departments
Amount
1.25
9.40
0.45
42.00
0.48
22.82
1.30
77.70
119.68
667.40
5,184.78
463.78
5.25
15.95
6,456.84
6,534.54
236,628.94
$236,628.94
Page: 1
Date: 11/03/98
City of Lino Lakes
Summary Claims Roster
Vendor - Company Name Amount
Checking Account 1010
000050 - A T & T
000110 - A T & T WIRELESS SERVICE
000157 - ALL SEASONS RENTAL
000430 - ANOKA COUNTY G.I.S. DIVISION
000450 - CONNEXUS ENERGY
000487 - ASHLAND CHEMICAL COMPANY, INC.
000493 - ASSET RECOVERY CORPORATION
000580 - BAROTT DRILLING SERVICES, INC.
000670 - BERNSTEIN, BARRY
000703 - BIG BEAR CAR WASH, INC.
000720 - BLAINE, CITY OF
000860 - BROADWAY AWARDS, INC.
000929 - WILKE, CHARLES
000946 - C. P. OFFICE PRODUCTS
001070 - CENTURY FENCE COMPANY, INC.
001100 - CIRCLE PINES POST OFFICE
001110 - CIRCLE PINES, CITY OF
001193 - COMPUTER MANAGEMENT SERVICES, INC.
001240 - CURTIS 1000 INC.
001292 - DEHN OIL COMPANY
001298 - DEGARDNER, RICK
001300 - DEWOLFE, THOMAS
001380 - EARL ANDERSON ASSOCIATION, INC.
001435 - EVERGREEN LAND SERVICES, INC.
87.29
302.73
11.72
60.00
1,961.88
745.50
663.75
16.00
111.21
15.98
1,963.70
271.58
199.95
169.95
1,562.00
32.00
14.42
6,441.54
649.33
2,295.64
44.22
24.84
2,206.95
2,012.43
Page: 2
Date: 11/03/98
City of Lino Lakes
Summary Claims Roster
Vendor - Company Name Amount
001437 - EVERGREEN PRESS
001450 - EXPRESS MESSENGER, INC.
001457 - FEDERAL ELECTRIC
001600 - GALL'S INC.
001772 - HAGNESS, KENNETH
001814 - HARDWOOD CREEK LUMBER, INC.
001823 - HEADSET DISCOUNTERS
001850 - HOFFMAN, MICHAEL
001888 - HUSNIK HOMES, INC.
001952 - IVY RIDGE HOME BUILDERS
001977 - I.T.L. PATCH COMPANY, INC.
002020 - J & C TRUCKING, INC.
002036 - JACKSON - HIRSH, INC.
002053 - J. R.'S APPLIANCE DISPOSAL, INC.
002054 - JANSICK, INC.
002110 - KATH AUTO PARTS, INC.
002145 - KING EQUIPMENT, INC.
002340 - LIGHTNING PRINTING, INC.
002400 - LINO LAKES LIONESS CLUB
002540 - MEDICA
002550 - MENARDS, INC.
002770 - MINNESOTA DEPT OF ECONOMIC SECURITY
002890 - MILLER, CHRIS
002980 - MN. TEAMSTERS
003030 - MORTENSON, STEVEN
003164 - NELSON RADIO COMMUNICATIONS
212.67
33.22
55.00
245.93
73.14
63.90
85.90
17.14
1,000.00
22.81
150.91
2,406.98
57.92
800.00
8,831.07
331.65
303.72
126.26
42.00
5,192.07
59.81
23.33
280.00
663.00
59.00
102.83
Page: 3
Date: 11/03/98
City of Lino Lakes
Summary Claims Roster
Vendor - Company Name Amount
003222 - NORTH STAR TURF SUPPLY
003228 - NORTH AMERICAN SALT COMPANY
003285 - EHLERS AND ASSOCIATES, INC.
003295 - ERIC HERBISON
003297 - ERICKSON, ROBERT J.
003300 - NORTHWAY IRRIGATION /LANDSCAPING
003351 - NORTH MEMORIAL MEDICAL CENTER
003390 - OFFICEMAX, INC.
003430 - OSM, INC.
003500 - PHOTO WORLD
003530 _ PLETSCHER'S GREENHOUSES INC.
003600 - PRESS PUBLICATIONS, INC.
003625 - PRUDENTIAL HEALTHCARE GROUP
003811 - ROLLINS OIL COMPANY, INC.
003812 - RON BIRCH CUSTOM BUILDERS, INC.
003874 - S.R.WEIDEMA, INC.
003880 - SHORT - ELLIOTT - HENDRICKSON, INC.
003900 - SAFETY KLEEN CORPORATION, INC.
003973 - SENSIBLE LAND USE COALITION
004150 - STAR TRIBUNE, INC.
004251 - SUBURBAN INSPECTIONS, INC.
004311 - SWIFT CONSTRUCTION
004340 - T.A. SCHIFSKY AND SONS, INC.
004350 - T.K.D.A.
004370 - HLB TAUTGES REDPATH, LTD.
004410 - THANE HAWKINS POLAR CHEVROLET, INC.
280.33
2,681.31
3,300.00
524.15
500.00
350.00
175.00
1,244.06
45,097.02
113.23
130.16
67.01
372.70
227.48
500.00
80,376.07
3,201.23
8,885.00
200.00
85.75
1,756.00
1,500.00
34.28
10,980.16
1,551.25
3.83
Page: 4
Date: 11/03/98
City of Lino Lakes
Summary Claims Roster
Vendor - Company Name Amount
004427 - TIMESAVER OFF -SITE SECRETARIAL, INC 492.75
004471 - TORKELSON DEVELOPMENT 24.59
004485 - TRIARCO ARTS /CRAFTS INC. 39.23
004510 - TRUCK UTILITIES, INC. 2,371.49
004603 - UNITED WISCONSIN INSURANCE COMPANY 572.74
004608 UNITED SYSTEMS TECHNOLOGY, INC. 685.00
004650 - URBAN LAND INSTITUTE 160.00
004670 - US WEST COMMUNICATIONS 102.35
004709 - VARSITY PHOTOS, INC. 1,875.50
004730 - VIKING SAFETY PRODUCTS, INC. 145.68
004800 - WESSEL, BRIAN 95.00
900036 - ORMAN, BRUCE AND PEGGY 4,366.30
900430 - KORDIAK, ALBERT A. 322.63
900443 - SHERBURNE COUNTY GOVERMNENT CENTER 45.00
900457 - TRANS UNION CORPORATION 300.00
900464 - GREENMAN TECHNOLOGIES OF MN, INC. 560.75
900475 - NAHRW /NATIOINAL ASSOC OF HUMAN 35.00
900484 - JEM, INC. DBA 2,223.85
900615 - BURSACK, ELIZABETH 63.88
900675 - RDJ SPECIALTIES, INC. 2,506.64
900677 - HOGLUND, MARY 315.00
900706 - MINNESOTA PLAYGROUND, INC. 9,772.98
900711 - HOFF, BARRY & KRUDERER, P.A. 1,297.50
900772 - WALKER, WILLIAM 89.12
900923 - NATIONAL ALLIANCE FOR YOUTH SPORTS 300.00
950404 - REHBEIN, TIMOTHY 625.07
Page: 5
Date: 11/03/98
City of Lino Lakes
Summary Claims Roster
Vendor - Company Name
Total for Checking Account: 1010
** Total **
Amount
236,628.94
$236,628.94
AGENDA ITEM 1-I - A
STAFF ORIGINATOR: Rick DeGardner
DATE: October 28, 1998
TOPIC: Resolution; Lino Lakes Lions Club Event Donation
BACKGROUND:
The Lino Lakes Parks and Recreation Department sought program sponsors for its First
Annual Family Turkey Shoot to be held on November 14, 1998. The event is a free
holiday event for the families of Lino Lakes that consists of low -key competition in a
variety of athletic events for prizes.
The Lino Lakes Lions Club, as a program sponsor, has donated 100.00 to help defer the
costs of this event.
Please find attached Resolution No. (it- Na for your consideration.
OPTIONS: 1. Approve Resolution No. °k8- ‘ ke a..
RECOMMENDATION: Option 1
Council Member
adoption.
introduced the following resolution and moved its
CITY OF LINO LAKES
RESOLUTION NO. R 1 -
A RESOLUTION ACCEPTING DONATION FROM THE LINO LAKES LIONS CLUB
FOR THE SUPPORT OF THE LINO LAKES PARKS AND RECREATION
DEPARTMENT'S FIRST ANNUAL FAMILY TURKEY SHOOT EVENT
WHEREAS, The Lino Lakes Parks and Recreation Department is holding this annual
holiday event for the first time on November 14, 1998; and
WHEREAS, The event is a free holiday event for the families of Lino Lakes; and
WHEREAS, Participant teams, consisting of one child (ages 4 -14) and one adult, will
compete in a variety of low -key athletic events for prizes; and
WHEREAS, The Lino Lakes Lions Club was made aware of the desire of the Lino
Lakes Parks and Recreation Department to conduct the Family Turkey
Shoot with the support of a program sponsor and has donated $100.00 to
the City to defer the costs of this event.
NOW THEREFORE, BE IT RESOLVED, that the City Council of Lino Lakes hereby
accepts the donation of $100.00 to help fund the Family Turkey Shoot event and wishes
to express its sincere gratitude and appreciation to the Lino Lakes Lions Club for its
donation.
Adopted by the Lino Lakes City Council this day of , 1998.
Kimberly A. Sullivan, Mayor
Marilyn G. Anderson, Clerk- Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by Council
Member and upon vote being taken thereon, the following voted in
favor thereof.
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
STAFF ORIGINATOR: Mary Kay Wyland
DATE: 11�
TOPIC: Second Reading, Ordinance No. 09-98, Zoning Ordinance Text
Amendment Relating to Driveway Width
BACKGROUND:
:
This item received its
Amendment provi�
October 26, 1998 Council ` Meeting
gunge:
Residential driveways shall not exceed thirty-six feet (36') as measured at
the curb line except within a cul-de -sac where they shall not exceed twenty -six
feet (26') as measured at the curb line. From the curb line the driveway may
increase in width at an angle not Jess than forty -five (45) degrees.
Previous iart
line.
arr
# driv
y of 26' at the curb
Council approved thy: firs# reading of this Ordinance on a 5/0 vote.
OPTIONS:
1. Adopt Second Reading of Ordinance No 09-98
2. 'Return to staff for further consideration.
RECOMMENDATION:
Option 1
Council Member introduced the following ordinance and moved its adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
ORDINANCE NO. 09 - 98
AN ORDINANCE AMENDING SECTION 3, SUBDIVISION 5.C.8. g. OF THE ZONING
ORDINANCE
The City Council of Lino Lakes, Anoka County, Minnesota does ordain:
Section 3, Subdivision 5.C.8.g. Curb Cut/Driveway Width shall be deleted in its entirety and the following
substituted in lieu thereof:
Residential driveways shall not exceed thirty-six feet (36') as measured at
the curb line except within a cul -de -sac where they shall not exceed twenty-six feet (26') as
measured at the curb line. From the curb line the driveway may increase in width at an
angle not less than forty-five (45) degrees.
This ordinance shall be in full force and effect from and after 30 days following its passage and
publication, in accordance with the City Charter.
Passed by the Lino Lakes City Council on this day of , 1998.
Kimberly A. Sullivan, Mayor
ATTEST:
Marilyn G. Anderson, Clerk/Treasurer
The motion for the adoption of the foregoing ordinance was duly seconded by Council Member
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said ordinance was declared duly passed and adopted.
AGENDA ITEM 5 C
STAFF ORIGINATOR: Mary Kay Wyland
DATE: 11 /4/98
TOPIC: Resolution No. 98 -146 Amendi
Century Farms Development as it pertains
BACKGRO
Original PDO for the Behm's
• Park Lot Development
The City Attorney has suggested that the processing of a resolution to ame
this, PDO would be more appropriate then an ordinance revision, therefore, the
attached resolution is presented for council consideration. This item was
originally approvesd at the 11/26/98 Council Meeting on a 5/0 vote. The
resolution amends Item 6.4 E. and F. of Article VI of the Declaration of
Covenants, Conditions and Restrictions for the Behm's Century Farm
Development. The amendment provides for a 3200 square foot maximum
hanger size with a maximum height of 28'. These amendments are consistent
with the requirements in the adjacent Lino Air Park. All other provisions in the
Declaration of Covenants, Conditions and Restrictions shall remain in force.
OPTIONS:
1, Adopt Resolution No 98
2. Return to staff for further consideration.
Option 1
Council Member introduced the following resolution and moved its
adoption:
CITY OF LINO LAKES
COUNTY OF ANOKA
RESOLUTION NO. 98 - VoS
A RESOLUTION AMENDING THE BEHM'S CENTURY FARMS PLANNED
DEVELOPMENT OVERLAY FOR THE AIR PARK LOTS
WHEREAS, the City of Lino Lakes approved a Planned Development
Overlay (PDO) for the Behm Century Farm's Air Park Lots in 1995, and
WHEREAS, that PDO called for a maximum airplane hanger of 2600
square feet with a maximum height of 24', and
WHEREAS, the Planning and Zoning Board held an Public Hearing and
recommended approval of an amendment to the City Council of the City of Lino
Lakes have determined that it would be reasonable to increase the hanger size
and height to be consistent with provisions of the existing and adjacent Lino Air
Park,
NOW, THEREFORE, BE IT RESOLVED that the Article VI, item 6.4 E
and F of the Declaration of Covenants, Conditions and Restrictions for the
Century Farm Development dated April 5, 1996 is hereby amended to read as
follows:
E. Maximum hanger size is thirty -two hundred (3200) square feet.
F. Maximum hanger height of twenty -eight (28) feet.
All other conditions and restrictions shall remain the same.
Adopted by the Lino Lakes City Council this 9th day of November, 1998.
Kimberly A. Sullivan, Mayor
ATTEST:
Marilyn G. Anderson, Clerk/Treasurer
The motion for the adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken thereon, the following
voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared duly passed and adopted.
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AGENDA ITEM 5D
STAFF ORIGINATOR: John Powell, City Engineer
DATE: November 4, 1998
TOPIC: Resolution No 98 -163, Approve Payment No 2 (final) and Change
Order No. 1, 1998 Sealcoat Project
BACKGROUND:
The Contractor for the 1998 Sealcoat Project is requesting City approval of
Payment No. 2 (final) in the amount of $2570.85 and Change Order No. 1.
The project included the sealcoating of various streets throughout the City. The
final contract amounts are summarized as follows:
Original Contract amount
Change Order No. 1
Final Contract Amount
$ 55,912.50
$ - 4A95.54
$ 51,416.96
Change Order No. 1 adjusts the final contract amount to reflect a reduction in the
material quantities used on the project. This change was not due to a reduction
in the scope of the project. Instead, a contingency was incorporated into the
estimated quantities for the project which was not used.
OPTIONS:
1. Return to staff for further review.
2. Approve Resolution 98 -163 approving Payment No. 2 (final) and Change
Order No. 1 for 1998 Sealcoat Project.
RECOMMENDATION:
Staff recommends that Resolution 98 -163 be approved.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98 -163
RESOLUTION APPROVING PAYMENT NO. 2 (FINAL) and CHANGE ORDER
NO. 1 FOR 1998 SEALCOAT PROJECT
WHEREAS, the construction of 1998 Sealcoat Project has been completed by
Allied Blacktop;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
1. Change Order No. 1 in the amount of $4,495.54 is approved.
2. Payment Number 2 (final) in the amount of $2,570.85 is approved for a
total contract amount of $51,416.96.
Adopted by the City Council this 9th day of November, 1998.
Kimberly A. Sullivan, Mayor
Marilyn G. Anderson
Clerk- Treasurer
The motion for adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken
thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared passed and adopted.
CERTIFICATION
I hereby certify that the above is a correct copy of a resolution duly passed,
adopted and approved by the City Council on November 9, 1998.
Marilyn G. Anderson, Clerk- Treasurer
CONSTRUCTION PAY VOUCHER
Estimate Voucher Number: 2 Date: September 24, 1998
OSM Project Number: 98136.00 Period Ending: August 10, 1998
Project: 1998 SEALCOAT PROJECT CITY OF LINO LAKES
CITY OF LINO LAKES
Contractor: ALLIED BLACKTOP
10503 89TH AVENUE NORTH
MAPLE GROVE MN 55369
Contract Date: May 26, 1998 Work Started: August 5, 1998
Completion Date: August 15, 1998 Work Completed: September 7, 1998
Original Contract Amount
Total Additions
Total Deductions
Total Funds Encumbered
Total Work Certified to Date
Less Retained Percentage
Less Previous Payments
Total Payments Incl This Voucher
Balance Carried Forward
55,912.50
0.00
0.00
55,912.50
0.00%
51,416.96
4,495.54
51,416.96
0.00
48,846.11
APPROVED FOR PAYMENT, THIS VOUCHER 2,570.85
APPROVALS
ORR- SCHELEN- MAYERON & ASSOCIATES, INC.
Pursuant to our field observation, as performed in accordance with our
contract, and based on our professional opinion, materials are
satisfactory and the work properly performed in accordance with the plans
and specifications and that the total work is:
100% completed as of September 7, 1998.
We herby recommend payment of this voucher.
Signed:/,L...._ Signed: construction Observer Proj nag ineer
ALLIED BLACKTOP
This is to certify that to the best of my knowledge, information, and
belief, the quantities and values of work certified herein is a fair
approximate estimate for the period covered by this voucher.
Contractor: \c\, 4,S\4j Signed By fL_
Date: *k',N Title
CITY OF LINO LAKES
Checked By: Approved for payment:
Authorized Representative
Date: Date:
PAGE 1
Date: SEPTEMBER 24, 1998
Total To Date
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O
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01
0
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0
0 O
O
Estimate Voucher Number:
CITY OF LINO LAKES
Unit Price
Quantity Units
Item Spec No Description
0 b •O
O o 0
•
1A 'O
O .--
N N �Y
N-
M 1!1
0 0
44
0
0
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0 0 0
O I/1 1/1
1.11 !� N
M 1/1
U b u-
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in
00 n
IA 0
0
22500 GALLON
SEAL COAT
2 2356.507
BITUMINOUS MATERIAL
2 2356.505
TOTAL SEAL COAT
'O II 'O
0. II 0
11
•O 11 'O
- 11
1 II 1
II
0 11 0
O II O
II
O II O
11
44 11 69
11
11
II
11
11
11
11
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0 11 0
III 11 in
11
N 11 N
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F
MI
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GRAND TOTAL
CHANGE ORDER
Change Order No: 1 City Project No.
Project: 1998 Sealcoat Project OSM Project No. 98136.00
Owner: City of Lino Lakes
Date of Issuance: October 7, 1998
Contractor: Allied Blacktop
Engineer: Orr - Schelen - Mayeron
and Associates, Inc.
You are directed to make the following changes in the Contract Documents:
Purpose of Change Order:
Rectify contract and final quantities
Attachments:
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIME
Original Contract Price: $55,912.50
Original Contract Time:
Previous Change Orders No. 0 to No. 0: $0.00
Net Change from Previous Change Orders:
0
Contract Price Prior to this Change Order: $55,912.50
Contract Time Prior to this Change Order:
Net Increase (Decrease) of this Change Order: ($4,495.54)
Net Increase (decrease) of Change Order:
Contract Price with all Approved Change Orders: $51,416.96
Contract Time with Approved Change Orders:
Recommended By:
Approved By_
• Orr - Schelen- And Associates, Inc.
Allied Blacktop
Approved By:
Approved By:
Date of Council Action:
October 26, 1998
(City Engineer)
(City Administrator)
hA97113.00\civil\corres\c01. pf
AGENDA ITEM 5E
STAFF ORIGINATOR: John Powell, City Engineer
DATE: November 4, 1998
TOPIC: Resolution No. 98 -184, Consideration of Joint Powers Agreement
with the Metropolitan Council, l -35E Area Projects
BACKGROUND:
The Metropolitan Council is proposing to install a new gravity trunk sanitary
sewer, referred to as the Centerville Interceptor, along Cedar Street some time
within the next two years. This sewer will carry flows from Centerville, Lino
Lakes, and Hugo to the Forest Lake interceptor. The City's Otter Lake Road
Improvements and the 21st Avenue Lift Station /Forcemain Improvements will be
affected by the proposed sanitary sewer.
The Otter Lake Road project involves the reconstruction of existing Otter Lake
Road from 500 feet south of Cedar Street to Main Street. As we do not want the
new roadway disturbed by the construction of the new sewer, we have included
the installation of a steel casing pipe at Cedar Street in the Otter Lake Road
contract for future use by the Metropolitan Council. This will allow them to install
their sewer across Otter Lake Road without excavating the new roadway. The
proposed Joint Powers Agreement (JPA) with the Metropolitan Council calls for
them to reimburse the City for the full cost of the casing pipe and an additional
14% for engineering.
The 21`t Avenue Lift Station/Forcemain project involves the installation of a new
City sanitary sewer pumping station near the south leg of Northern Lights
Boulevard to be platted as part of the Clearwater Creek Business Center located
on the southwest corner of 1 -35E and Main Street. The pumping station will
pump the sewage south along proposed 21st Avenue to Cedar Street then east
along Cedar Street, under 1 -35E, to an existing City manhole near the Otter Lake
Road /Cedar Street intersection. When the Metropolitan Council installs their
new gravity trunk sewer across the freeway, the City can connect at Cedar
Street/21a Avenue instead of connecting on the east side of the freeway,
eliminating the need for the i -35E crossing. As the Centerville Interceptor project
proposed by the Metropolitan Council will also require a crossing of I -35E, and
as the City will not need the crossing after the Metropolitan Council project is
constructed, we propose to install a steel casing pipe across 1 -35E which can be
used by the City and by the Metropolitan Council for their project. The proposed
JPA calls for the Metropolitan Council to pay for 90% of the cost of the casing
pipe and and additional 14% for engineering.
The proposed JPA between the City of Lino Lakes and the Metropolitan Council
is necessary to define responsibilities and conditions between the two agencies.
A summary of the estimated costs to be reimbursed by the Metropolitan Council
is shown on Exhibit A of the agreement and is presented below:
I -35E Crossing
Item Metropolitan Council Lino Lakes
Construction Cost $ 35,100 (90 %) $ 3,900
Design Engineering $ 2,808 (8 %) 0
Construction Observation $ 2,106 (6 %) 0
Subtotal $ 40,014 $ 3,900
Otter Lake Road Crossing
Item Metropolitan Council Lino Lakes
Construction Cost $ 15,614.10 (100 %) 0
Design Engineering $ 1,249.13 (8 %) 0
Construction Observation $ 936.85 (6 %) 0
Subtotal $ 17,800.00 0
Total
$ 57, 814.08 $ 3,900.00
OPTIONS:
1. Return to staff for further review.
2. Adopt Resolution Number 98 -164 approving the Joint Powers Agreement
with the Metropolitan Council for the 135E Area Projects and to authorize the
Mayor and City Clerk to sign the Agreement.
3. Adopt Resolution Number 98 —164 with revisions as suggested by Council.
RECOMMENDATION:
Staff recommends to Council to adopt Resolution Number 98 -164.
Council Member introduced the following resolution and
moved its adoption:
CITY OF LINO LAKES
RESOLUTION NO. 98 -164
RESOLUTION APPROVING THE JOINT POWERS AGREEMENT WITH THE
METROPOLITAN COUNCIL FOR THE 135E AREA PROJECTS AND TO
AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE AGREEMENT.
WHEREAS, the City of Lino Lakes and the Metropolitan Council agree that the
Council Project which includes the placement of casings along the
Cedar Street alignment within Otter Lake Road and across I -35E is
in their best interests and that the cost of the project be shared;
AND WHEREAS, Minnesota Statutes, Section 471.59, authorizes political
subdivisions to enter into Joint Powers Agreements:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF LINO LAKES, MINNESOTA:
1. hereby approve the Joint Powers Agreement with the Metropolitan
Council for the Council Project, and to authorize the Mayor and City Clerk
to sign the Agreement.
Adopted by the City Council this 9' day of November, 1998.
Kimberly A. Sullivan, Mayor
Marilyn G. Anderson
Clerk- Treasurer
The motion for adoption of the foregoing resolution was duly seconded by
Council Member and upon vote being taken
thereon, the following voted in favor thereof:
The following voted against same:
Whereupon said resolution was declared passed and adopted.
CERTIFICATION
hereby certify that the above is a correct copy of a resolution duly passed,
adopted and approved by the City Council on November 9, 1998.
Marilyn G. Anderson, Clerk- Treasurer
'�ao��d0�96�1
MAN - -!
CITY OF CENNTERVILLE
CITY OF LINO LAKES i t
MAN - -!
CITY OF CENNTERVILLE
CITY OF LINO LAKES i t
CONSTRUCTION COOPERATION AGREEMENT
THIS AGREEMENT, made and entered into this day of , 1998,
by and between the CITY OF LINO LAKES, a municipal corporation under the laws of the State
of the State of Minnesota, hereinafter referred to as "Lino Lakes" and the METROPOLITAN
COUNCIL, a public corporation and political subdivision of the State of Minnesota, hereinafter
referred to as the "Council."
WITNESSETH:
RECITALS
1. Lino Lakes has let a construction contract for realignment of Otter Lake Road
which construction will include new pavement, curb and gutter and storm sewer. Lino Lakes'
Otter Lake Road realignment, utility and street improvement project is identified for purposes of
this Agreement are the "Otter Lake Road Realignment Project."
2. Lino Lakes has proposed to the Council that, in order to avoid future construction
in and disruption of the newly paved Otter Lake Road, Lino Lakes undertake construction of
casing pipe within Otter Lake Road at the time of road reconstruction to allow future insertion by
the Council of the Council's new Centerville gravity sewer pipe by the Council.
3. In addition, Lino Lakes will be constructing a new lift station and forcemain
crossing I -35E. For purposes of this Agreement, the Lino Lakes forcemain project will be
referred to as the "Lino Lakes Forcemain and Lift Station Project."
4. Lino Lakes has proposed that as part of its Lino Lakes Forcemain and Lift Station
Project, Lino Lakes construct casing to be used by the Council in the future for its Centerville
Interceptor.
5. The Council has determined that it is beneficial to the Council to have the casing
for the Council's future Centerville Interceptor installed at this time as part of the Lino Lakes
Otter Lake Road Realignment Project and Lino Lakes Forcemain and Lift Station Project.
6. The Council is not staffed or equipped to perform such sanitary sewer work at this
time, and a separate contract let by the Council for the casing in Otter Lake Road and Across I-
35E would result in interference with the operations of Lino Lakes' contractor.
7. The Council is desirous to have Lino Lakes act as its agent for the purposes of
placing the casing in Otter Lake Road and across I -35E.
8. For purposes of this Agreement, the placement of casing by Lino Lakes within
Otter Lake Road and across I -35E is referred to as the "Council Project" and consists of the
following:
a. I -35E Crossing - 260 lineal feet of 36 -inch diameter casing pipe with .531 -
inch wall thickness.
b. Otter Lake Road Crossing - 135 feet of 36 -inch casing pipe with .531 -inch
wall thickness to be installed beneath the intersection of Otter Lake Road and Cedar
Street.
9. It is contemplated that said work to be carried out by the parties hereto under the
provisions of Minnesota Statutes Section 471.59 and that the Council Project will be constructed
by Lino Lakes as part of Lino Lakes' Otter Lake Road Realignment and Forcemain and Lift
Station Projects.
10. An engineer's estimate of quantities and unit prices of material and labor for the
Council Project has been prepared and a copy of said estimate is attached hereto as Exhibit A and
by this reference made a part hereof.
NOW THEREFORE, IT IS HEREBY AGREED:
I.
Lino Lakes will prepare and submit to the Council and the Council will review and
approve the final construction documents which include plans, specifications, and a proposed
construction schedule pertaining to the Council Project. The Council will provide to Lino Lakes
the soil borings and geotechnical report for the Council Project crossing I -35E.
The aforesaid final construction documents will show the proposed construction schedule
and provide that:
a. Casing pipe shall be installed at locations and grade provided by the Council.
b. Construction and permanent installation shall conform with requirements of the
Minnesota Department of Transportation (MnDOT).
c. The construction schedule shall provide for completion of the Council Project by
April 30, 1999.
II.
The Council in connection with the Council Project, does hereby appoint the City
of Lino Lakes as its agent to prepare final construction documents, to advertise for bids for the
work and construction of the Council Project, receive and open bids, pursuant to said
advertisement and enter into a contract with a successful bidder at the unit prices specified in the
bid of such bidder, and to construct the Council Project in accordance with plans and
specifications designated as the Council Project which construction documents are a part of Lino
Lakes' construction documents for its Otter Lake Road Realignment and Forcemain and Lift
2
Station Projects which are on file with the City of Lino Lakes,
Lino Lakes, MN . Said
construction documents are made a part hereof with the same force and effect as though fully set
forth herein.
Attached hereto, marked Exhibit B, and made a part hereof, are selected detailed plan
sheets showing all aspects of the casing installation to be accomplished under as the Council
Proj ect.
Notwithstanding the previous paragraphs, immediately upon receipt and opening of bids
by Lino Lakes for construction of the Lino Lakes Forcemain and Lift Station Project and the I-
35E crossing portion of the Council Project, Lino Lakes will tabulate the bids and submit a
recommendation for selection of a bidder and award of contract to the Council. Council shall
have seven (7) days to review the bids and either accept the bids and Lino Lakes'
recommendation for selection of a bidder and award of contract or to reject any or all bids and
Lino Lakes' recommendation for a bidder and award of contract. The Council shall inform Lino
Lakes in writing of its acceptance or rejection as provided in the previous sentence. If the
Council rejects Lino Lakes' recommendation selection of a bidder and recommended award of
contract in accordance with this paragraph, Lino Lakes may, at its option, proceed with the award
of a contract for the Lino Lakes Forcemain and Lift Station Project only. If the Council rejects
Lino Lakes' recommendation for selection of a bidder, Lino Lakes and the Council agree that the
I -35E crossing portion of the Council Project is thereby deleted from this Agreement.
Council hereby agrees that it has accepted Lino Lakes' recommendation for a bidder and
award of a contract for the Otter Lake Road realignment portion of the Council Project.
Lino Lakes will administer the contract and inspect the construction of the contract work
included in the Council Project. The work may be inspected periodically by the Council's
authorized representative, but Council's authorized representative will not have responsibility for
the supervision of the work. If the Council reasonably determines the work has not been
constructed substantially in accordance with the construction documents. the Council through its
authorized representative shall inform the Lino Lakes Project Engineer in writing of such defects.
The term "authorized representative" means the person designated in writing by the General
Manager of the Office of Wastewater Services of the Council's Environmental Division. Lino
Lakes shall require its Contractor to make the corrections and/or meet the requirements requested
by Council through its authorized representative. All work shall be performed in substantial
accordance with the approved construction documents. The Lino Lakes Project Engineer will
inform the Council in writing of completion of construction of the Council Project. Within a
reasonable time thereafter, the Council will inform Lino Lakes in writing either that the Council
Project as constructed conforms to the construction documents approved by the Council or that
the Council Project does not conform to the approved construction documents. Council will
further inform Lino Lakes of the specific reasons for non - conformance to the construction
documents and what steps, in the opinion of the Council, must be taken by Lino Lakes to make
-3
the Council Project conform to the construction documents. The final decision on conformance
of the Council Project to the construction documents will be made by the Council. Evidence of
acceptance of the Council Project will be in writing by letter from Council's General Manager of
the Office of Wastewater Services of the Council's Environmental Division. Council will not
unreasonably withhold acceptance of the Council Project.
IV.
Not less than seven (7) days prior to commencement of the Council Project by Lino
Lakes, Lino Lakes will give written notice to the Council of its intention to commence
construction, said notice to be directed as follows:
Metropolitan Council
Attn: General Manager - Wastewater Services
Mears Park Centre
230 East Fifth Street
St. Paul, MN 55101
Lino Lakes will submit any amendments to or material changes in the approved Council
Project final construction documents, including the construction schedule, to the Council for
review and approval, which approval will not be unreasonably withheld. Such amendments to
the approved final construction documents and/or changes in the construction schedule must be
submitted to Council's authorized representative at least fifteen (15) days prior to the
implementation of such change. Lino Lakes agrees that it will not proceed with amendment to or
changes in the approved final construction documents or construction schedule of the Council
Project until the Council has consented to such change in accordance with its procedures and has
approved such change in writing as evidenced by letter to Lino Lakes from the Council's
authorized representative.
V.
The Council shall reimburse Lino Lakes for construction of the Council Project based
upon the calculations for project costs and cost share basis as shown in Exhibit A attached hereto
and made a part hereof. Upon acceptance of the Council Project by Council in accordance with
Paragraph III of this Agreement, Council shall reimburse Lino Lakes for the construction of the
Council Project in the approximate amount of $57,814.08. It is further agreed that the project
costs shown on Exhibit A of this Agreement are an estimate of the construction cost for the
contract work on said project and that the unit prices set forth in the contracts with the successful
bidders and the final quantities as measured by Lino Lakes Engineer and its staff shall govern in
computing the total final contract construction cost for apportioning the cost of said project
according to this paragraph; provided however, that the Council and Lino Lakes agree that the
4
following conditions shall govern the proportionate share of the Council Project to be reimbursed
to Lino Lakes by the Council:
1. Costs for I -35E Crossing:
a. The Council will reimburse Lino lakes for ninety percent (90 %) of the
actual casing installation cost incurred by Lino Lakes.
b. The Council will reimburse Lino Lakes for design services and
construction observation in the amount equal to fourteen percent (14 %) of
the actual construction cost for casing installation (6% for construction
observation and 8% for design services).
2. Costs for Otter Lake Road realignment work:
a. The Council will reimburse Lino Lakes for one hundred percent (100 %) of
the actual casing installation cost incurred.
b. The council will reimburse Lino Lakes for design services and
construction observation in the amount equal to fourteen percent (14 %) of
the actual construction cost for casing installation (6% for construction
observation and 8% for design services).
All direct payments to the Contractor for work performed on said project will be made by
Lino Lakes.
VI.
Council will reimburse Lino Lakes in the amount provided in paragraph VI of this
Agreement upon completion of the Council Project and acceptance of the Council Project by
Council in accordance with the terms of this Agreement and submittal to Council of Lino Lakes'
Engineers Final Estimate for the Council Project, and an invoice showing Council's final share
in the costs for the project, and evidence of payment by Lino Lakes to its contractor for the
Council Project. The Council shall have fifteen (15) days from the receipt of said invoice to
review and contest the amount due. The amount due shall be final, binding and conclusive upon
expiration of the aforesaid fifteen day examination period unless Council has contested the
amount pursuant to this paragraph.
In the event the Lino Lakes' Engineer or his staff determines the need to amend the
contract with a supplemental agreement or change order in accordance with paragraph V of this
agreement which results in an increase in the contract amount, the Council hereby agrees to remit
Council's share as documented in the supplemental agreement or change order upon completion
of the Council Project and acceptance of the Council Project by Lino Lakes in accordance with
the terms of this Agreement and submittal to Council of Lino Lakes Engineer's Final Estimate
5
for the Council Project showing Council's final share in the supplemental agreement or change
order.
VII.
Lino Lakes will obtain and bear all costs for obtaining all applicable permits necessary
for the Council Project. Construction and permanent installation of the Council Project shall
conform with requirements of MnDOT and Lino Lakes shall acquire the applicable permit from
MnDOT for the I -35E crossing. Upon completion of construction of the Council Project and
acceptance of the Project by Council pursuant to this Agreement, Lino Lakes will transfer such
permits to Council. Lino Lakes and the Council agree that the Council Project will be
constructed within public right -of -way and that no additional right -of -way acquisition is
necessary.
VIII.
All records kept by the Council and Lino Lakes with respect to this Council Project shall
be subject to examination by the representative of each party hereto. Upon completion of the
Construction of the Council Project by Lino Lakes and acceptance of the Project by Council as
provided in this Agreement, Lino Lakes shall provide Council a complete set of record drawings
of the Council Project.
IX.
Upon completion of construction of the Council Project and acceptance of the Council
Project by Council as provided by this Agreement, the Council Project and all warranties and
guarantees provided by the construction contractors and subcontractors associated with the
Council Project shall become the property of the Council and all maintenance, restoration, repair
or replacement required thereafter shall be performed by the Council.
X.
All employees of Lino Lakes and all other persons engaged by Lino Lakes in the
performance of any work or services required or provided for herein to be performed by Lino
Lakes shall not be considered employees of the Council, and that any and all claims that may or
might arise under the Worker's Compensation Act or the Unemployment Compensation Act of
the state of Minnesota on behalf of said employees while so engaged, and any and all claims
made by any third parties as a consequence of any act or omission on the part of said employees
while so engaged, on any of the work or services provided to be rendered herein, shall in no way
be the obligation or responsibility of the Council.
XI.
Lino Lakes agrees to defend, indemnify and hold harmless the Council, its members,
officers, agents, and employees (and duly authorized volunteers) from any third party claims or
6
causes of action and liability, costs or expenses associated with any third party claims or causes
of action including reasonable attorney fees, resulting from any act or omission of Lino Lakes, its
Council members or employees (but not its independent contractors) which acts or omissions
constitute an intentional tort or negligence or for which Lino Lakes is strictly liable.
Lino Lakes further agrees that any contract let by Lino Lakes for the performance of
Council Project as provided herein shall include clauses that will: 1) Require the Contractor to
defend, indemnify, and save harmless the Council, its members, officers, agents and employees
from claims, suits, demands, damages, judgments, costs, interest, expenses (including, without
limitation, reasonable attorney's fees, witness fees and disbursements incurred in the defense
thereof) arising out of or by reason of the negligence of the said Contractor, its officers,
employees, agents or subcontractors; 2) Require the Contractor to provide and maintain
insurance as provided on Exhibit C attached to and made a part of this Agreement and to provide
to Council prior to commencement of construction a Certificate of Insurance evidencing the
insurance coverage required in Exhibit C and naming Council as additional insured; and 3)
Require the Contractor to be an independent contractor for the purposes of completing the work
provided for in this Agreement.
XII.
Lino Lakes agrees to indemnify and hold harmless the Council, its Members, officers,
agents and employees (and duly authorized volunteers), from any third party claims or causes of
action and liability, costs or expenses associated with any third party claims or causes of action,
including reasonable attorney fees, resulting from Lino Lakes' its Council members' or
employees' generation, manufacture, treatment, storage, handling or disposal of toxic or
hazardous substances or hazardous waste on the property on which the Council Project is
located.
XIII.
Applicable provisions of Minnesota and federal law and of any applicable local ordinance
relating to civil rights and discrimination and the Affirmative Action Policy statement of Lino
Lakes and the Council shall he considered a part of this agreement as though fully set forth
herein.
XIV.
It is understood and agreed that the entire Agreement between parties is contained herein
and that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof. All items referred to in this Agreement are incorporated or
attached and are deemed to be part of this Agreement.
Any alterations, variations, modifications, or waivers of provisions of this Agreement
shall only be valid when they have been reduced to writing as an amendment to this Agreement
signed by the parties hereto.
XV.
The provisions of this Agreement shall be deemed severable. If any part of this
Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity
and enforceability of the remainder of this Agreement unless the part or parts which are void,
invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement
with respect to the parties. One or more waivers by said party of any provision term, condition
or covenant shall not be construed by the other parties as a waiver of a subsequent breach of the
same by the other parties.
XVI.
The covenants of this Agreement shall be binding upon and inure to the benefit of the
parties hereto, their successors and assigns.
XXVII.
Any notice or demand, which may or must be given or made by a party hereto, under the
terms of this Agreement or any statute or ordinance, shall be in writing and shall be sent certified
mail or delivered in person to the other party addressed as follows:
METROPOLITAN COUNCIL - WASTEWATER SERVICES
Attn:
Mears Park Centre
230 East 5th Street
St. Paul, MN 55101
CITY OF LINO LAKES
Attn:
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be
executed by their respective duly authorized officers as of the day and year first above written.
By
Its
CITY OF LINO LAKES
Approved as to Form
Date
By
Its
METROPOLITAN COUNCIL
Date
9
Approved as to Form
EXHIBIT A
1. Estimated costs for the I -35E casing installation are listed below:
Item MCES
• Design Services $2,808
• Construction Observation $2,106
• Construction $35,100
Lino Lakes
$3,900
2. Estimated Costs for the Casing installation in Otter Lake Road are listed below.
Item MCES
• Design Services $1,249.13
• Construction Observation $936.85
• Construction $15,614.10
Lino Lakes
EXHIBIT B
Plan Sheets
Contract Drawings
Contract Drawings for the Otter Lake Road and Cedar Street casing were prepared by Lino
Lakes.
Contract Drawings for the I -35E crossing will be prepared by Lino Lakes.
MCES will provide sketch depicting location and grade for casing installation.
EXHIBIT C
Contractor Insurance Requirements
AGENDA ITEM 6A
STAFF MEMBER Daniel Tesch, Director of Administration
DATE 5 November 1998
SUBJECT Financial Analyst
BACKGROUND
In August of this year an analysis of our organization was made, and a subsequent
restructuring took place. Phase II of that restructuring called for the appointment of a
Financial Analyst. Four candidates were interviewed by myself and Joyce Lund of our
finance division. Three finalists were then interviewed by myself and members of the
management team earlier this week.
I am pleased to recommend Mr. Daryl Sulander for the position of financial
analyst. Mr. Sulander brings experience as assistant finance director for the City of
Plymouth, finance director with the City of Andover, and Clerk Treasurer with the City
of Austin. In addition to governmental accounting, Mr. Sulander has a knowledge of
computer software and networks, as well as experience with public financing tools, i.e.
tax increment financing.
I am recommending Mr. Sulander be hired at Step 4 of the financial analyst salary
range, as well as a bank of one week of vacation, and accumulate vacation at a rate of
3.08 hours per pay period.
OPTIONS
1. Extend an offer of employment to Daryl Sulander.
2 Continue the search.
RECOMMENDATION
One.
AGENDA ITEM 7A
STAFF ORIGINATOR: Bill Hawkins
DATE: 1116198
TOPIC:
BACKGROUND:
Consideration of Hiring an Appraiser for the
Vaughan eminent domain proceeding
In preparation for the Vaughan eminent domain jury trial scheduled for January,
it will be necessary for the city to hire an appraiser to testify on behalf of the city.
Patchin Messner Appraisals has provided a proposal for council review and
approval.
OPTIONS:
1. Approve the hiring of Patchin Messner Appraisals
2. Return to staff for further consideration
RECOMMENDATION:
Option 1
Patchin
Messner Appraisals, Inc.
Valuation Consultants
(612) 895 -1205
101 West Burnsville Parkway, Suite 200, Burnsville, Minnesota 55337 FAX (612) 895 -1521
City of Lino Lakes
c/o: William G. Hawkins And Associates
2140 Fourth Avenue N orth
Anoka, MN 55303
ATTN: Mr. William G. Hawkins
RE: Valuation Consulting and
Appraisal Services
Patchin Messner. Appraisals, Inc.
101' W.' Burnsville °Parkways Ste. 200
Burnsville, Minnesota 55337
To whom it may concern:
This letter is intended to be a memorandum of understanding concerning the engagement of
Patchin Messner Appraisals, Inc. for purpose . of rendering valuation consultation ..and/or
appraisal reports. It is understood _. by both .parties that the nature of. the assignment is as
follows: w...
Type of Property/
Location:
101.45± Acres of Undeveloped Land
Pheasant Hills Preserve
Lino Lakes, Minnesota
Function of Appraisal/
Consultation:
Data Needed to Perform
-Value Analysis:
Type of Services to be
Provided:
Estimate the fee simple market value, as of
March 31, 1998, for condemnation proceedings.
Legal descriptions, survey, topographic map,
wetland delineation and home owner's
association by-laws.
Prepare a complete appraisal in a self- contained
report in compliance with the Uniform Standards
of Professional Appraisal Practice (USPAP).
Estimated Cost of
Services Rendered:
Delivery Date:
Retainer Fee - to be
paid in advance:
Date of Proposal:
$6,000.00; plus professional fees of $125.00 per
hour for time after delivery of appraisal report, if
necessary.
We will furnish three copies of the appraisal
yvithiin ,10 weeks following return of authorization
to proceed and requested data :. We can only
complete the appraisal by this date if we receive
the requested data in a timely manner.
Total amount due within 30 days following date
of invoice, 1 -1/2% per month interest charges will
4} be added to accounts not paid by' that _time.
None
October 20, 1998
PATCHIN MESSNER APPRAISALS, INC.
aA4
ason'L Messner, MAI
JLM:prj
Authorization To Proceed
Client Name:
Individual Responsible:
Signature:
Date Accepted:
Patchin Messner Appraisals, Inc.
LAW OFFICES OF
William G. Hawkins and Associates
Legal Assistant
WILLIAM G. HAWKINS TAMM1 J. UVEGES
BARRY A. SULLIVAN
October 26, 1998
Mr. Brian Wessel
City of Lino Lakes
1189 Main Street
Lino Lakes, MN 55014
Re: City of Lino Lakes v. Edward E. Vaughan, et al.
Dear Brian:
2140 FOURTH AVENUE NORTH
ANOKA, MINNESOTA 55303
PHONE (612) 427 -8877
FAX (612) 421 -4213
In preparation for the Vaughan eminent domain jury trial scheduled for January, it will
be necessary for the City to hire an appraiser to testify on behalf of the City.
I have contacted a highly respected and reputable appraisal firm and ask that they
provide me with a proposal for the Vaughan property. Enclosed is a letter of
undertaking submitted by them for their services. Would you please present this to
the City Council for their review and approval.
cerely,
William G. Hawkins
WGH /tju
Enclosure
Patchin
Messner Appraisals, Inc.
Valuation Consultants
(612) 895-1205
101 West Burnsville Parkway, Suite 200, Burnsville, Minnesota 55337 FAX (612) 895 -1521
October 20, 1998
City of Lino Lakes
do: William G. Hawkins And Associates
2140 Fourth Avenue North
Anoka, MN 55303
ATTN: Mr. William G. Hawkins
RE: Valuation Consulting and
Appraisal Services
Patchin Messner Appraisals, Inc.
101 W. Burnsville Parkway, Ste. 200
Burnsville, Minnesota 55337
To whom it may concern:
This letter is intended to be a memorandum of understanding concerning the engagement of
Patchin Messner Appraisals, Inca for purpose of rendering valuation consultation and /or
appraisal reports. It is understood by both parties that the nature of the assignment is as
follows:
Type of Property/
Location:
101.45± Acres of Undeveloped Land
Pheasant Hills Preserve
Lino Lakes, Minnesota
Function of Appraisal/
Consultation:
Data Needed to Perform
-Value Analysis:
Type of Services to be
Provided:
Estimate the fee simple market value, as of
March 31, 1998, for condemnation proceedings.
Legal descriptions, survey, topographic map,
wetland delineation and home owner's
association by -laws.
Prepare a complete appraisal in a self- contained
report in compliance with the Uniform Standards
of Professional Appraisal Practice (USPAP).
Estimated Cost of
Services Rendered:
Delivery Date:
Terms:
Retainer Fee - to be
paid in advance:
Date of Proposal:
JLM:prj
Authorization To Proceed
Client Name:
Individual Responsible:
Signature:
Date Accepted:
$6,000.00; plus professional fees of $125.00 per
hour for time after delivery of appraisal report, if
necessary.
We will furnish three copies of the appraisal
within 10 weeks following return of authorization
to proceed and requested data. We can only
complete the appraisal by this date if we receive
the requested data in a timely manner.
Total amount due within 30 days following date
of invoice, 1 -1/2% per month interest charges will
be added to accounts not paid by that time.
None
October 20, 1998
Respectfully submitted,
PATCHIN MESSNER APPRAISALS, INC.
1/40'4,By,-9,
Jason L. Messner, MAI
Patchin Messner Appraisals, Inc.
Reforestation
ik
New
PROGRAM
Last spring, the severity of spring storms resulted in the loss
of thousands of trees throughout Shoreview. In an effort to
rebuild our community's urban forest, the City Council has
authorized the creation of a reforestation program.
As part of this program, the City is offering residents the opportunity to
purchase trees at wholesale prices. The trees come from a reputable
Minnesota nursery and are inspected by the Minnesota Department of
Agriculture. However, since the trees are offered at wholesale prices, the
nursery (will not guarantee them. The trees are six to eight feet high, 1"
to 1-1/2" in diameter, and are delivered in 20- gallon containers to make
planting easier. Six varieties of trees are available to offer residents a
variety of options as they begin replanting their landscapes.
If you are interested in placing an order, please return the reforestation
order form along with your payment to the City of Shoreview by Monday,
December 14, 1998. The City will deliver the trees to residents in early to
mid -May. The City will also be coordinating a volunteer effort to assist
residents vvho are unable to plant their trees. If you need assistance,
please be sure to check the appropriate box on
the order form.
There is a limit of four trees per household.
Priority will be given to residents who lost trees
during the spring storms. Quantities are limited.
The following trees are available
through the program:
Northern Red Oak
Fast growing native Oak. Excellent
landscape tree. Does well in sandy
soil. Leaves hang on well into winter.
Cost $80.
Bi -color White Oak
A fast growing White Oak.
Interesting flaky, gray -brown bark.
Tolerates drought and poorly drained
soils. $80.
Northwoods Maple
A selection from northern
Minnesota. Round to oval crown.
Red to orange fall color. Cost $80.
Greenspire Linden
Symmetrical, pyramidal growth
habit. Fragrant small flowers. Cost
$80.
River Birch Clump
Dies well on upland soils.
Cinnamon-brown shaggy bark.
Provides interesting winter effect.
Cost $60 (15- gallon
container).
Colorado Spruce
Broad, dense evergreen with pyrami-
dal shape. Color ranges from green
to blue. The most drought- resistant
of the spruce family. Cost $80.
r
S:TA T
P R O G R R A. s
Reforestation Program Order Form
As part of the City's reforestation program., residents can purchase up to four
trees per household at wholesale prices. The trees will be purchased from a
reputable Minnesota wholesale nursery and are inspected by the MN Dept.
of Agriculture. The trees are six to eight feet high, 1" to 1 -1/2" in diameter,
and are delivered in 20- gallon containers. City crews will deliver the trees to
residents in early to mid-May. Priority given to those who lost trees during
the spring storms. Quantities limited.
NAME
ADDRESS
TELEPHONE NUMBER (DAY) (EVENING)
Limit four trees per household. Trees are not guaranteed.
Please answer the following questions:
❑ Yes ❑ No Did you lose a tree(s) during the spring storms?
❑ Yes ❑ No Do you need assistance planting the tree(s)?
Species
Northern Red Oak
Bi -color White Oak
Northwoods Maple
Greenspire Linden
River Birch Clump
Colorado Spruce
Cost
$80
$80
$80
$80
$60
$80
Quantity
Subtotal
$
$
TOTAL $
Please make checks payable to: City of Shoreview.
Return the completed form along with your payment by December 14, 1998.
Order forms and payment should be mailed to:
City of Shoreview Public Works Department
4600 North victoria Street
Shoreview, Minnesota 55126
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