12/21/1998 Council Packet - Laserfiche WebLink

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SENT BY: • 11 -30 -98 : 14:24 : Anoka County Atty 612 464 4568:# 4 Enclosed is a draft of a joint powers agreement which allocates the capital costs among the cities. The percentages for the records software and installation costs will be based upon the calls for service received for each city during 1997. The Sheriff's Dept.'s calls for service are not figured in the ratio for capital costs because the County is funding significantly in excess of its 15.8% of the calls. The estimated capital cost so far is $645,000 for the software; $56,000 for consultant and project management fees; and $33,000 for the centralized master server for use by all participants. I anticipate the county will consider the total of the hardware costs of the cities to prepare for this project as a part of the match. The cities would then have to pay approximately $334,000 ($645,000 + 56,000 + 33,000 - 400,000) plus their own hardware costs. There are additional hardware costs that will be incurred by each city to bring its department up to the required level. The consultant has met with your IS people to determine the equipment you will need to support the new records system. The County is willing to front the costs for your additional equipment provided your city agrees to repay the capital costs expended back to the County. Final equipment costs have not been determined by your police department, but the final agreement will have an attachment detailing the amount your city will have to repay to the County for computer hardware purchased for this project by use of this financing. We have been advised by bond counsel that this purchase is outside the levy limits. The county will pay the 1999 payment on the capital note. This agreement is structured to consider that many departments may not have funds available in the 1999 budget. Adjustments will be made in following years to reflect the early payment by the county of its share of the note. Additional costs that will be shared annually by participants is the network maintenance and the software maintenance. Hardware maintenance will be your responsibility. In addition, you will 2