2009-106 Council Resolution - Laserfiche WebLink

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• • MUNICIPAL ELECTION PROCEDURE 13. Prepare Notice of Absentee Voting (Attachment "J") and fax or email to the Quad Press, The Citizen and the Forest Lake Times. (This notice should appear in the Quad Press on Tuesday 6 weeks before the election or 2 weeks before absentee voting begins and on Tuesday, 5 weeks before the election and one week before absentee voting begins. (MS. 205.13, Subd la.) 14. Once Council has approved the list of election judges, finish preparing roster for each precinct and mail to each judge that portion of roster pertaining to him/her. (Attachments "K" and "KK") 15. Determine the number of ballots needed for the election. (MS. 204B.29) You will need to contact Anoka County Elections and Voters Registration (Susan Hosford, 763 - 323 -5278 or Cindy Reichert, 763 - 323 -5277) to determine how many registered voters there are in each precinct. If there is a school board election or a school referendum, you must determine the number of ballots needed for those voters. (Anoka County Elections will assist with ballot form and ordering ballots from printer) This process should be completed and ballots should be ordered no later than 10 days before absentee voting begins. Ballots must be ready for the beginning of absentee voting which starts 30 days before the election. (M.S. 204B.35, Subd 4) If this is a special election to fill a vacant office, refer to the City Charter, City Code and State Statute for the specific procedure for establishing the election. 16. Thirty (30) days prior to the election, absentee voting begins. Be sure that at least one other person in the office is trained to conduct absentee voting. This will ensure that residents who come to city hall to vote absentee will be able to do so when the Deputy Clerk/Election Liaison is not available. a. Mail absentee ballot application requests to those voters who cannot come to city hall to vote absentee as soon as you receive the request. 17. On Tuesday, 28 days prior to the election, prepare Notice of Election (Attachment "L") and Sample Ballot(s) (Attachment "M") and email to Quad Press with instructions to publish the Notice and Sample Ballot(s) 21 days prior to the election and 14 days prior to the election. Also send the same Notice and Sample Ballot(s) to the Forest Lake Times and the Citizen with instructions to publish the Notice and Sample Ballot(s) once approximately two (2) weeks prior to the election. (If there are school board races or school bond issues, there will be at least two (2) different ballots. Publish a sample of each different ballot.) MS. 205.16, subd 16 18. On Tuesday, 21 days prior to the election, voter pre- registration closes at 5:00 p.m.