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STAFF ORIGINATOR: <br />MEETING DATE: <br />TOPIC: <br />VOTE REQUIRED: <br />BACKGROUND <br />AGENDA ITEM 1B <br />Julie Bartell, City Clerk <br />January 28, 2008 <br />Data Practice Policy <br />3/5 <br />The Minnesota Government Data Practices Act gives members of the public the right <br />to see and have copies of public data that the City keeps. The law also controls how <br />the City keeps government data and requires jurisdictions to establish procedures to <br />ensure that officials respond promptly to requests for government data. <br />Presented for the council's review is The City of Lino Lakes Guidelines and <br />Procedures for the Minnesota Government Data Practice Act. The guidelines and <br />procedures in the document will be used by the responsible authority and city staff to <br />guide how the City will store, collect, and dispose of data as well as how that data is <br />classified - public, nonpublic, private or confidential. <br />The attached document establishes our city's guidelines and procedures for providing <br />access to data, including our expectations relative to response time and circumstances <br />when charges may apply. To assist the public and staff in the access process, the <br />City procedures include a Data Request Form, available in paper or electronic form <br />(on the City's Web site). The document also establishes procedures for data requests <br />from city council members. <br />RECOMMENDATION <br />Approval of Resolution No. 08 -14 adopting guidelines and procedures for the City's <br />data practices. <br />ATTACHMENTS <br />City of Lino Lakes Guidelines and Procedures for the Minnesota Government Data <br />Practice Act <br />• <br />