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2008-014 Council Resolution
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2008-014 Council Resolution
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Last modified
9/3/2014 12:58:15 PM
Creation date
9/3/2014 10:09:45 AM
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City Council
Council Document Type
Master List Resolution
Meeting Date
01/28/2008
Council Meeting Type
Regular
Resolution #
08-14
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Minnesota Government Data Practices Act <br />Guidelines & Procedures <br />- 3 - City of Lino Lakes <br />The information collected must be accurate, complete, and current for the purpose <br />for which it was collected. At any time a data subject may contest the accuracy <br />and completeness of the data. <br />Minnesota Statute, Chapter 13, "establishes a presumption that government data <br />are public and are accessible by the public for both inspection and copying unless <br />there is federal law, a state statute, or a temporary classification of data that <br />provides that certain data are not public." Minn. Stat., Section 13.01, subd 3. <br />B. Storage and Disposition <br />The City has adopted the General Records Retention Schedule for Minnesota <br />Cities to guide the retention and destruction of its records. <br />While some records must be kept for a period prescribed by law, a specific <br />retention period for many government records is not prescribed. Those records <br />may not be disposed of without the prior consent of the Records Disposition <br />Panel, a panel of state officials established under Minn. Stat. Section 138.17. <br />Unauthorized destruction of government records is a misdemeanor. Upon request, <br />the City Clerk will prepare a specific "Records Retention Schedule" and provide <br />the necessary forms for the application to dispose of government data not <br />included in the general retention schedule. <br />Each City department is responsible for keeping its records in such arrangement <br />and condition as to make them easily accessible for convenient use. <br />III. CLASSIFICATION OF GOVERNMENT DATA <br />A. Data on Individuals <br />Data on individuals is "all government data in which any individual is or can be <br />identified as the subject of that data, unless the appearance of the name or other <br />identifying data can be clearly demonstrated to be only incidental to the data and <br />the data are not accessed by the name or other identifying data of any individual." <br />"Individual" is defined as a living human being. There are three types of data on <br />individuals: public, private, and confidential. <br />i. Public Data. Public data is data on individuals that is not classified by state <br />statute, federal law or temporary classification as either private or <br />confidential. It is accessible to anyone for any reason. <br />ii. Private Data. Private data is any data on individuals that is not accessible to <br />the public, but is accessible to the subject of the data. Private data includes <br />data that is expressly classified as private by state statute, federal law or <br />temporary classification. In addition to the data subject, private data is also <br />accessible to the data subject's representative, individuals, entities or persons <br />given express written permission by the data subject, a minor's parent or <br />guardian, personnel within the governmental entity whose work assignments <br />
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