2011-039 Council Resolution - Laserfiche WebLink

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How will new systems be selected? Ilko begin the process of selecting a new system, the first phase of the project will be an extensive needs analysis of law enforcement, fire, dispatch, jail and emergency management. This needs assessment will focus not only on what information needs to be stored by each of the individual system but also on how the systems need to communicate with each other and with external sources. We will be seeking to identify the areas in which we can become more efficient and effective in serving the public without increasing staff. The outcomes of the first phase of the project will be a comprehensive needs analysis, a projected cost and timeline for the project, and one or more RFP's to seek a vendor or vendors which can meet the needs identified in the needs analysis. When will the new systems be implemented? Currently, we only have a time estimate of the first phase of the project. We anticipate approximately six months for completing the needs analysis as well as developing the RFP and the RFP selection process. At the beginning of the second phase of the project, we will develop and agree upon timelines prior to contracting with any vendors. How will this project be funded? The funding for the first phase of the project has already been secured from multiple sources including the JLEC and the Fire Prevention Council. The cost of the second phase of the project is currently estimated between $3,500,000 and $5,500,000. A recent project in another metro city that included only law enforcement records system and dispatch cost $1,800,000. We believe that through collaboration and utilization of a shared system, we can not only serve the public more efficiently and liffectively, but we can also realize a significant cost savings though the implementation of a shared system. For the second phase of the project, we will be seeking a variety of funding sources including grants, but ultimately bonding will be required. As noted above, we are seeking a legislative change to allow for the use of the same funding mechanism used for the 800 mhz project. To this end, members of Anoka County's legislative delegation have introduced SF 275 and HF 429. This will allow the taxpayer to see the cost of the county -wide public safety records and information system on a separate line on their tax statement. These bills enjoy overwhelming bipartisan support from our legislators as well as the Anoka County Board. Presently the bonds for 800 mhz project will be paid off in 2012. Based on the timing of this project, the payment on the bonds would begin in 2013. Therefore, homeowners will still see a significant decrease on this line item in 2013. The exact amount of the decrease is not known at this time because the final cost of the project has not been determined, nor do we know the amount of grant funding that will be available. However, the cost of the 800 mhz project for a $200,000 home in Anoka County was approximately $7.00 per year. That project was 10.2 million dollars over ten years. The current project is projected to be about half the cost of the 800 mhz project. What support to we need from cities? We are seeking the support of Anoka County cities for 1) the legislative change to allow for transparency in the property tax statements regarding the funding of this project; and 2) the update of the public safety records systems. We are not seeking new funding from the cities for this project. Questions or Comments? Ikon Abbott Fridley Police Chief/ Committee Chair abbottd @ci.fridley.mn.us 763 - 572 -3625 Chris Olson Blaine Police Chief/ Committee Chair COlsone)_ci.blaine.mn.us 763- 785 -6196 Kate McPherson Assistant County Attomey/ Head of Operations kate.mcphersonPco.anoka.mn. us 763 - 323 -5592 Jerry Streich Centennial Fire Chief/ JLEC Member ierry.streich acentennialfi re.orq 651 792 7901