2011-112 Council Resolution - Laserfiche WebLink

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• • AGENDA ITEM 4B STAFF ORIGINATOR: John Swenson, Chief of Police COUNCIL MEETING DATE: October 24, 2011 TOPIC: Resolution No. 11 -112, Authorization to accept grant funding from Citizen Corp Program ACTION REQUIRED: Simple Majority Last June the Police Department applied for a Citizen Corps grant to promote and increase the use of volunteers throughout all City departments. On Tuesday afternoon was notified that Lino Lakes was awarded a one -year grant of $23,381 to increase the Community Relations Coordinator position and $220 to cover the cost of training materials for community emergency response training. The total grant award is $24,051. Typically cities are notified of a grant award by August so that it can be included in next year's budget. However, the state shutdown delayed award notifications by two months. Last year the Police Department was awarded grant funding to increase the Community Relations Coordinator's hours to 35. The position is budgeted for 30 hours in 2012. This grant would increase the position to 39.2 hours. The remaining .8 hours not covered by this grant amounts to $520 in wages and benefits, which can be absorbed in the 2012 department budget. As a result of the strategic planning sessions this past May, two of the proposed strategies are: (1) to increase the use of volunteers (Strategy I — Creative & Innovative Solutions); and (2) to seek grant funding (Strategy V — Sustainable and Reliable Financial Plan). With these objectives in mind the Police Department applied for grant funding. One of the initiatives in 2012 is to implement a document management software program, which will involve hundreds of hours of document scanning. The additional hours will enable the Community Relations Coordinator to coordinate volunteer help in performing this task. The outcomes required with the acceptance of this grant funding are as follows: 1. Planning and identification of potential emergency management volunteer opportunities in other city departments; 2. Planning, organization, and presentation to citizen groups of potential volunteers; 3. Increase areas of volunteer involvement and interoperability with other city departments; 4. Increase communication between the police department and other city departments;