2012-074 Council Resolution - Laserfiche WebLink

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• • • CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala MEETING DATE: November 13, 2012 TOPIC: Consider Resolution No. 12 -74, Approving Supplemental Authorization Lake/Main and Birch/Ware Intersection Improvement Project. ACTION REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve a supplemental agreement with TKDA for engineering services provided that are outside the scope of the original professional services agreement. BACKGROUND The City Council authorized TKDA to prepare the plans & specifications for the Lake /Main & Birch/Ware intersection projects in January of 2011. The design fee authorized for the two (2) projects is as follows: Lake /Main $ 99,700 Birch/Ware $ 88,800 Total $188,500 The TKDA proposal was based on a design concept prepared in August of 2010 and included preparation of right -of -way acquisition exhibits. During the plan development process the project scope was expanded at the request of Anoka County to include roadway resurfacing of Lake Drive, from Main to 77th Street and the modification of the Market Place signal to accommodate pedestrian improvements. The two items were identified and included as county expenditures in the Joint Powers Agreement approved by the city in March of 2011. Additional work was also required due to design changes necessary to meet storm water requirements, additional right -of -way acquisition, and Mn/DOT state aid requirements that were not anticipated in the original authorization. In June of 2012 TKDA submitted a supplemental authorization request covering the additional items for both projects totaling $137,291.94. A portion of these fees, totaling $4,192, are payable to 3rd party vendors for soil borings and traffic counts and have been removed from the TKDA request. Staff proposed a partial authorization in July of 2012, however council requested a complete review prior to any approvals. Plans were completed in August and the project is now under construction.