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• • CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DAL'E: August 27, 2012 TOPIC: Consider Resolution No. 12 -84 Approving Change Order No. 1, 2012 Mill & Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay Project contract to North Metro Asphalt, Inc. That project is currently under construction and will be completed by the end of the month. After the Council awarded the contract for this project City Staff became aware of an existing issue with the western terminus of Thomas Street. Thomas Street is located approximately 1/4 mile north of Lilac Street and immediately west of 4th Avenue. This is an older existing bituminous street with the westerly 150 feet consisting of only gravel. There primary issue that exists with this street is that there isn't any storm sewer and the entire street directs runoff to culvert at the west end of the street. Unfortunately, the existing street grades are not consistent and there are a few areas the hold a considerable amount water after a rainfall event or in the spring during the snow melt. This creates unsafe conditions for the street. The proposed solution to this issue is to remove approximately _50 feet of the existing bituminous and lower the entire street all the way to the western terminus. The street would then be re -paved including the 15-0 foot section that was previously only gravel. This will provide the proper grade to -the street and eliminate the storm water ponding issues. Paving_ the former gravel section will- also reduce the continuous maintenance that was previously required in this area. This is a fairly small project, so rather than going out for quotes it made financial sense to work with the City's existing contractor, North Metro Asphalt, who is already working on the 2012 Mill and Overlay project which is only a short distance away from this area. The total cost to perform the work on Thomas Street is $29,612.75. Staff is proposing to add this to the existing contract with North Metro Asphalt as Change Order No. 1. Financing for the change order is proposed to come from the Stormwater Maintenance Project budget for 2012. In Agenda Item 6A presented this evening I illustrated that the current budget being utilized for our projects this year is $90,268. The City has a budget of $125,000 for Stormwater projects in 2012, therefore there is a remaining balance of $34,732 that is available for