2012-116 Council Resolution - Laserfiche WebLink

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• • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: November 26, 2012 TOPIC: Consider Resolution No. 12 -116 Approving Pay Request 2F (Final), Change Order No. 1 and Compensating Change Order No. 2, 2012 Mill and Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay contract to North Metro Asphalt Contracting LLC. The contractor is requesting City approval of Payment Request 2F (Final) in the amount of $32,764.80. A copy of the Final Payment is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. Also included with the request for Final Payment are Change Orders No. 1 in the amount of $24,668.09 and Compensating Change Order No. 2 in the amount of ($21,807.41). A copy of both these change orders is attached. With these change order, the final project amount is $186,602.26. Change Order No. 1 was for the addition of the paving that was done on Thomas Street. This area was added to the project after the original contract was approved. The additional work was approved by the City Council on August 27, 2012 and was originally estimated to cost $29,612.75. The work is now complete and came in $4,944.66 under budget. Compensating Change Order No. 2 is a deduction to the contract due to the construction quantities coming in below the engineer's estimate. The original contract amount was $183,741.58 and the revised contract, as proposed with both change orders, is $186,602.26 which equates to an increase of $2,860.68. When the City Council approved Change Order No. 1 staff recommended using some of the remaining funds from the 2012 surface water management project to cover the cost. However, now that the project is complete and the increase to the contract is only $2,860.68, staff is proposing to fund the contract increase through the pavement management fund since there are adequate funds available. Approval of the Final Payment will begin the two year warranty period.