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• • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: March 25, 2013 TOPIC: Consider Resolution No. 13 -35 Authorizing the Preparation of Plans and Specifications, 2013 Sealcoat Project VOTE REQUIRED: 3/5 Vote Required INTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2013 Sealcoat Project. BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for sealcoating. Sealcoating is a maintenance activity that places a thin layer of oil and rock on the street to enhance the surface and prolong the useful life of the street. The City currently utilizes Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the requirements for sealcoating. Streets were selected based on pavement management criteria, input from Public Works, and feasibility of locations. The City has allocated a budget for the 2013 Sealcoat Project of $321,051.39. The engineering cost to be paid by the hour shall not exceed $9,800. The schedule for this project is as follows: City Council Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids Open Bids City Council Awards Contract Construction Begins RECOMMENDATION January 9, 2012 February 27, 2012 February 27, 2012 March 29, 2012 April 9, 2012 June, 2012 Staff recommends adoption of Resolution 13 -35 Authorizing the Preparation of Plans and Specifications for the 2013 Sealcoat Project.