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• CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE.: June 24, 2013 TOPIC: Consider Resolution No. 13 -79, Approve Plans and Specifications and Authorize Advertisement for Bids, 2013 Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for milling and overlaying. On March 25, 2013 the City Council authorized the preparation of plans and specifications for the 2013 Overlay Project. Candidate streets were selected based on recommendations from the Pavement Management Report, Public Works input, and feasibility of locations. • The original project scope presented to the City Council on March 25, 2013 included Marvy Street, Jon Avenue, Rice Lake Lane, Rice Lake Drive, Rice Lake Court, and Ulmer Drive. • Overlaying is typically a maintenance activity that includes patching of the existing street, followed by the placement of a bituminous wearing course of the entire surface. As part of the design of the improvements, pavement corings were performed on the existing streets. It was discovered that there is an inadequate amount of existing pavement to perform a traditional mill and overlay on some of the streets. This project will therefore require the complete reclamation of the existing bituminous in place and 3 -1/2 inches of new bituminous on Rice Lake Lane, Rice Lake Court and Jon Avenue. The remaining streets, Rice Lake Drive, Ulmer Drive, and Marvy Street will be edge milled and 1 -1/2 inches of new bituminous will be installed. The City's budget for 2013 Pavement Management Projects is $490,000. This year's projects breakdown as follows: 2013 Mill & Overlay Project (including engineering) $166,500 2013 Reclamation Project (including engineering) $270,800 2013 Sealcoating (including engineering & striping) $ 65,000 Total Cost $502,300 Due to the fact that this year's sealcoating project is smaller than previous years and is well below the $100,000 threshold required for public bidding, we will be requesting quotes for the sealcoating and bring them back to the City Council for approval. We will also bring back separate quotes for the striping.