11/15/1982 Council Minutes - Laserfiche WebLink

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Special Council Meeting 2OO November 15, 1982 Mayor Benson felt the main thought he got from the Board was they felt there is a lack of communications and the Board felt the motions were not complete. He asked if they were usnig the forms and he was told they haven't seen the forms. Mr. Johnson felt the conversation of the Planning and Zoning Board on various items should be transcribed in total. He said the manner in which the '49 Club was handled made it look as if they dod not spend over ten minutes on the matter and,in fact there was a lot of time spent discuss:.iiiirg that problem. Mayor Benson asked if there was a problem with a member of the staff taking minutes, other than costs? Mr. Reinert asked to sepak to some of the items listed by Mr. Johnson. One of Mr. Johnson's complaints were that the minutes were not complete - not bb ng recorded properly. Mr. Reinert suggested that if this is happening, perhaps the meeting is not being conducted properly. Mr. Reinert suggested that Mr. Kluegel spend some time with the transcriber to fill in the blanks. Mr. Reinert pointed out that the most important item is that the motions reflect the action taken from the discussion. It is not the intent of minutes to record everything that is said. He also pointed out that if the mikes are used properly, the tape is sufficient. Mr. Juleen felt the minutes should be transcribed verbatim - specifically the Nathe and Henriksen appearances. He felt the minutes of those items was misconstrued. Mayor Benson disagreed. Mr. Prokop Said there had been a number of mistakes made in the past few months - there is a need for a personal form of communications between the Planning and Zoning and the Council - someone to act as a spokesman. Mr. Johnson asked why they could not have an active liaison to the Council? Mr. Reinert said he would not steer or tell the Planning and Zoning how to go. Also, he may take a bias report to the Council. He felt the Planning and Zoning should function as a citizen's committe and, even though he is present at the meeting, he would not enter into the dis- cussion of the Planning and Zoning Board. He said he would try to attend the meetings but will ;not present a biased view to the Council. He felt the minutes and Mr. Kluegel was sufficient to present the Planning and Zoning actions to the Council. Mr. Mcilean felt that Mr. Schumacher should attend the meetings - doesn't he present the motions to the Council? Mr. Schumacher said, No, the motions are presented by Mr. Kluegel and the forms are filled out and put im the Council packets. Mr. Johnson said the Planning and Zoning Board had not seen the forms. Mr. Schumacher said the forms have been used for the past four months. Was he getting the forms confused with the envelopes? These are at the printers. Mr. Johnson insisted that a secretary to take munites is necessary to back up the tapes.