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HomeMy WebLinkAbout03/12/1984 Council Minutes192 Council Meeting February 27, 1984 ATTEST: Edna L. Sarner, City Clerk Mr. Marier moved to approve the foregoing Resolution. Seconded by Mr. Reinert. Motion carried unaimously. 1 Mr. Marier moved to adjourn. Seconded by Mr. Bohjanen. Aye. 10:30 P.M. These minutes were considered and approved at a regular C ouncil meeting held on March 12, 1984. Edna L. Sarner, City Clerk Council Meeing March 12, 1984 The regular meeting of the :-Lino Lakes City Council was called to order at 7:00 P.M., by Acting Mayor Rienert with Council members Bohjanen, Marier present. Mr. Burke, substituting for Mr. Hawkins, Mr. Davidson, Mr. Kluegel, Mr. Volk, Mr. Schumacher and Mrs. Sarner were also present. Mr. Kulaszewicz arrived late. MINUTES - FEBRUARY 27 1984 Mr. Marier moved to approve the minutes as presented. Seconded by Mr. Bohjanen. Motion carried unanimously. DISBURSEMENTS - February 29. 1984 / March 12. 1984 Mr. Bohjanen moved to approve the disbursements of February 29, 1984 as presented. Seconded by Mr. Marier. Motion carried unanimously. Mr. Marier moved to approve the disbursements of March 12, 1984 as presented. Seconded by Mr. Bohjanen. Motion carried unanimously. 1 1 1 1 March 12, 1984 OPEN MIKE 193 Mr. Herb Johnson, the City's representative to the Cable TV Board, reported to the Council on the status of the Cable TV proposal for this City. Mr. Johnson presented a map showing the initial installation area, noting the locations of the Mircro -wave towers and informing the Council of the proposed new locations of those towers. The Council had some qeustions, which Mr. Johnson answered. Mr. Johnson noted there is a meeting this week and he will keep the Council up to date on the proposals of Group W. The Council thanked him for his information. LEGAL NEWSPAPER - 1984 Three proposals had been submitted to the City and the representatives and been heard at the previous C ouncil Meeting. Mr. Marier asked the representatives present if they had any additional information to present to the Council Each of the person made a brief statement reiterating their proposals. Mr. Marier moved to designate two papers as legal publications for the City for 1984; 1) the Quad Press and 2) the Circulating Pines. Acting Mayor Reinert asked for a second three times and when there was none, he seconded the motion. There was some disucssion, with Mr. Kulaszewicz asking if this is leagal and the general consensus is that this is the prerogative of the Council. On voting, the Motion carried with Mr. Bohjanen voting, No. VADNAIS LAKE AREA WATER MANAGEMENT REQUEST The Consultant budget for that organization had been presented to the Council noting that this City's sahre is $108.00. Mr. Marier moved to approve payment of this amount with the stipulation this be for the entire year of 1984. Seconded by MR. Kulaszewicz. Motion carried unanimously. 7 :30 P.M. PUBLIC HEARING - PARK BROADCASTING Acting Mayor Reinert called the Public Hearing to order at 7:30 P.M. Mr. REinert read a letter from that firm stating that the request for the installation of a tower on the Lundgren Farm on Holly Drive is being withdrawn due to difficulties with teh FAC. The reason being this tower could present a hazard to aircraft. Mr. Bohjanen moved to close the hearing at 7:35 P.M. Seconded by Mr. Kulaszewicz. Motion carried unanimously. RESOLUTION #84 -09 JOINT PURCHASING AGREEMENT - RAMSEY COUNTY 194 March 12, 1984 A RESOLUTION APPROVING THE JOINT PURCHASING AGREEEMENT WITH THE CITY OF SAINT PAUL, MINNESOTA THIS AGREEMENT, made and entered into this 12th day of March, 1984 by and between the City of S aint Paul, Ramsey C ounty, Minnesota, and the City of Lino Lakes, Anoka County, Minnesota. WHEREAS, The City of Saint Paul and the City of LIno Lakes, pursuant to the provisions of Minnesota Statutes 471.59, are authorized to enter into agreements to exercise jointly the governmental powers and functions each has individually; and • WHEREAS, The City of Saint Paul and the desire to combine their pur- chasing functions for the purchase of equipment, materials and supplies in order to secure more favorable prices. NOW THEREFORE, BE IT HEREBY AGREED by and between the parties hereto as follows, to -wit; 1. That the City of Saint Paul shall pursuant to the pro- cedure set forth in the Saint Paul City Charter and applicable State Statutes make joint purchases for both the City of Lino Lakes and the City of Saint Pual of whatever same or similar equipment, materials and supplies are authorized and requested by both the City of Saint Paul and the City of L ino Lakes. 2. Each party shall make payment directly to the vendor according to established procedures. 3. Neither party shall assume any responsibility for the accountability of funds expended by the other or the issuance of a purchase order by the other party. 4. Each party shall be separately accountable for its own expenditures of public funds made hereunder. 5. After bids have been received by the purchasing depart- ment of the City of Saint Paul and awarded, each party shall enter into its own contract or agreement with the vendor. IN WITNESS WHEREOF, the City of Saind Paul and the City of Lino Lakes have executed this agreement the day and year first above written. Jr Edna L. Sarner, City Clerk enjam G. Benson, Mayor Mr. Marier moved approve the foregoing Resolution, Seconded by Mr. Kulaszewicz. Motion carried unanimously. 195 March 12, 1984 RICE LAKE ESTATES FINANCIAL REPORT -- Mr. Davidson Mr. Davidson presented a supplemental report on the financing of the utilities for this project. This report was prepared in conjunction with the previous meeting held with the potential developers in the area. The very basicsof this report was considered, with the general consensus of the Council that a meeting should be scheduled with the developers to go through the report in detail. After some discussion, the Special meeting was set for March 27, 1984 at 5:30 P.M. The Clerk is to notify all developers of this meeting. CLERK's REPORT The Clerk presented a request from Getty Refining Company for an Off -Sale 3.2% Beer License at the station on Lake Drive and I35W. Mr. Bohjanen moved to approve the issuance of this lecense. Seconded by MR. Kulaszewicz. Motion carried unanimously. The Clerk presented REsolution #84 -10 - Records Retention Schedule - for consideration and approval by the Council. The Resolution sets the time that records must be kept, the ones that may be destroyed and the number of years to be kept before destroying. RESOLUTION # 84 -10 A RESOLUTION ALLOWING FOR THE DESTRUCTION OF CERTAIN RECORDS MAINTAINED BY THE CITY OF LINO LAKES, ANOKA COUNTY, MINNESOTA WHEREAS, M.S. 138.163 reads as follows: It is the policy of the legislature that the disposal and preservation of public records be controlled exclusively by Chapter 138 and by Laws 1971, Chapter 529, thus, no prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by such chapter or by Laws 1971, Chapter 529 and no general or special statute enacted subsequent to Laws 1971, Chapter 529 shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed in this Chapter or in Laws 1971, Chapter 529 unless it expressly exempts such records from the provisions of such chapter and Laws 1971, Chapter 529 by special reference to this section,' and WHEREAS, The Minnesota Clerks and Finance Officers have developed a standard records retention schedule for records common to most Minnesota Municipalities which has been approved by the Minnesota Department of Administration, the Minnesota Historical Society, the Minnesota State Auditor and the Minnesoat Attorney General, and WHEREAS, the classification of records as herein described are included in the above mentioned Records Retention Schedule' NOW, THEREFORE BE IT RESOLVED that the L ino Lakes City Council does 196 March 12, 1984 hereby adopt the approved records retention schedule devleoped by the Minnesota Clerks and Finance Officers as attached hereto and made a part of these minutes: BE IT FURTHER RESOLVED that a copy of this Resolution be submitted to the Minnesota Historical Society. Passed by the Lino Lakes City Council this 12th day of March, 1984. Benjam n G. Benson, Mayor Edna L. Sarner, City Clerk Mr.Kulaszewicz moved to adopt the foregoing Resolution as presented. Seconded by Mr. Marier. Motion carried unanimously. The Council considered Item #14 on the Agenda at this point in the meeting. REPRESENTATIVE TO MEET ON ECONOMIC ISSUES Mrs. Margaret Landfeld. County Commissioner, was in the audience and she had requested this representative to;.be appointed . Mrs. Langfeld said she had been meeting with Economic Development Committees and felt she would like to get a group together to discuss some of these issues. She n oted that she is putting together this group and felt taht since this City has an active Economic Development group, she would like a representttive from that group. It was indicated that Mr. Harvey Karth, Chairman of that Committee, was interested in filling the position of the representative. Acting Mayor Reinert namend Mr. Harvey Karth as the repreesntative to meet with Mrs. Langfeld to discuss Economic issues. A recess was called at this point in the meeting. The meeting reconvened. ATTORNEY's REPORT The Attorney had no report at this time. BIDS FOR THE COMPLETION OF THENEW CITY COUNCIL CHAMBERS Mr. Volk presented the bids for the installation of the heating and air conditioning as follows: Dependable $6260.00 Superior 7065.00 Superior 7665.00 Mr. Volk explained the costlier units have a higher energy efficiency 197 March 12, 1984 rating, but with the amount of insulation and the construction of the building, he did not feel the extra cost could be justified. Mr. Volk recommended acceptance of the low bid. Mr. Marier moved to accept the bid of Dependable Heating in the amount of $6260.00. Seconded by Mr. Kulaszewicz. Motion carried unanimously. Mr. Volk presented the bids for the concrete work to include the floor in the Council Chamber and the patio for the entrance. The two bids received were ; Jim Stevens - $4000.00; Rooster Const. - $3745.00. Mr. Kulaszewicz moved to approve the low bid from Rooster Construction in the amount of $3,745.00. Seconded by Mr. Bohjanen. Motion carried unanimously. Mr. Volk presented the bids for the electrical work to be done in the Chamber and recommended the acceptance of the bid submitted by Rivard Electrical. Mr. Marier moved to accept the bid from Rivard Electrical in the amount of $3,185.00 Seconded by Mr. Kulaszewicz. Motion carried unanimously. Mr. Schumacher presented the bids for the installation of the folding partitions between the Council Chamber and the Senior Center. There were two bids - 1) Mahin Waly - total amount to include installation - $3,630.00 and 2) Pella Wood, with no installation costs included - $1,670.00. Mr. Schumacher recommended the more expensive partitions and listed hisreasons. After some discussion on the merits of the more ex- pensive folding doors, Mr. Marier moved to approve the bid of Mahin Waly in the amount of $3,630.00 - this figure to include the installation costs. Seconded by Mr. Kulaszewicz. Motion carried unanimously. SHOREVIEW - WATER AND SEWER EXTENSION Mr. Schumacher presented the report on the cost of the feasibility report as received from Shoreview. The costs on this would be $3500.00 and Lino Lakes' share of the cost would be $1850.00. Mr. Marier moved to allocate funds for this feasibility study in the amount of $1850.00 Seconded by Mr. Kulaszewicz. Motion carried unanimously. OLD BUSINESS Proposed Legislation for Joint Service Grants - Mr. Reinert explained the meeting with the elected officials on this matter and at the present time there is proposed legislation. This legislation is in hearings and he will keep the Council posted on the progress. Ways and Means Committee Recommendations - It was pointed out that all items on this recommendation had been approved with the exception of the City Administrator. Mr. Marier asked this be tabled for the next agenda, noting that any adjustment in the salary would be retroactive to January 1. NEW BUSINESS There had been some questions on the refuse hauling in the CI.* of Lino Lakes. Mr. Schumacher presented a map that had been prepared showing the areas of overlap by the several companies that serve this area. 198 March 12, 1984 The Council requested Mr. Schumacher to continue this study and report back to the Council. Mr.Schumacher reported there will be a Joint Fire Study meeting on Wednesday, March 21, 1984 at 7:00 P.M. at the Lino Lakes City Hall. 1 Mr. Bohjanen moved to ajdourn at 8:30 P.M. Seconded by Mr. Kulaszewicz. Aye. These minutes were considered and approved at a regular Council Meeting held on March 26, 1984. 4,) Edna L. Sarner, City Clerk Benjamin G. B on, Mayor Council Meeting March 26, 1984 The regular meeting of the Lino Lakes City Council was called to order at 7:10 P.M., March 26, 1984 by Mayor Benson with all Council Members present. Mr. Hawkins, Mr. Davidson, Mr. Schumacher, Mr, Kluegel, and Mrs. Sarner were also present. MINUTES — March 12, 1984 Mr. Marier moved to approve the minutes as presented. Seconded by Mr. Kulaszewicz. Motion carried with Mayor Benson abstaining. DISBURSEMENTS - March 26, 1984 1 Mr.Kulaszewicz mvoed to approve the disbursements as presented. Seconded by Mr. Marier. Mr. Marier asked about the 'platting' charges for the Planner - Mr. Schumacher explained this is a reimburseable charge that is either taken out of the developer's escrow fund or they are billed for the amount. Mr. Marier asked about the wiring done in the shop on the agarage door openers - was this let out on bids? Mr. Volk will be asked about this item. Mr. Reinert asked for clarification on the Union Dues - why is the City paying this amount? It was pointed out this is a withholing from the employee and then forwarded to the Union on a City voucher. MR. Marier asked that all items such as the ones listed above be noted on future disbursement lists. OPEN MIKE There was no one to appear under this potion of the agenda. 1