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• AGENDA ITEM 61 STAFF ORIGINATOR: James E. Studenski, City Engineer COUNCIL MEETING DATE: July 12, 2004 TOPIC: Resolution No. 04 -99, Authorizing Preparation of Plans and Specifications, 2004 Surface Water Management project VOTE REQUIRED: Simple Majority BACKGROUND: After storm water ponds and drainage ways are constructed, they require periodic maintenance to ensure their effectiveness. Andall Street, 4th Avenue, and Woodchuck/Bald Eagle Boulevard have been identified as areas for maintenance in 2004. Sites for maintenance in 2004 will be further defined in the plans and specifications. The maintenance activity required at these sites is more extensive than what is typically undertaken by Public Works staff. They have been combined into one project in order to minimize mobilization costs. If, after we begin preparation of the construction documents, discover the cost of a specific maintenance activity far outweighs the benefit, we may recommend reductions in the project scope. In addition, we will be reviewing 20% of the City's MS4 outfalls, sediment basins, and ponds to • comply with NPDES requirements. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. The schedule for this project is as follows: City Council Authorizes Plans and Specifications City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Council Awards Contract Construction Begins July 12, 2004 August, 2004 August, 2004 September, 2004 September, 2004 OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 04 -99 authorizing preparation of plans and specifications for the 2004 Surface Water Management project. 3. Not adopt Resolution No. 04 -99. RECOMMENDATION: • Option No. 2 - Staff recommends that Resolution Number 04 -99 be adopted.