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STAFF ORIGINATOR: COUNCIL MEETING DATE: TOPIC: VOTE REQUIRED: AGENDA ITEM NO. 4C Dan Tesch, Director of Administration February 10, 2003 Consideration of Resolution 03 -23, Approving Contracts for Air Quality Remediation and Project Monitoring and Management at Civic Complex Simple Majority BACKGROUND: The City Council authorized city staff to advertise for bids for mold remediation in City Hall and the Police Station during the December 16, 2002 Council meeting (Resolution 02 -181). Sealed bids were opened at City Hall on January 28, 2003. Five bids were submitted varying from $51,470 - $140,011. Diversified Contracting, Inc (DCI) submitted the lowest bid. Our consultant with Institute for Environmental Assessment (IEA) has reviewed the proposed bid and the company's qualifications. We have received the • required documentation from DCI including a certificate of liability insurance and performance bond, and therefore recommend authorization to award the contract to DCI for $51,470. The mold remediation work will be done between 5:00 pm - 5:00 am and will not conflict with city operations or evening meetings. The contract states that the work will be completed no later than February 21, 2003. The second contract under consideration this evening is for retaining IEA to oversee the mold remediation process. IEA will provide an on -site manager throughout the duration of the project, record and document the cleaning process, provide visual clearance criteria when the units have been cleaned, fungal sample collection, and to provide a final report to include sampling, photo documentation, observations, and conclusions. The proposal cost is $12,850. Staff recommends retaining the Institute For Environmental Assessment for monitoring and management of the mold remediation work described above. OPTIONS 1. Approve Resolution 03 -23. 2. Do not approve Resolution 03 -23. RECOMMENDATION: Option 1