11-03-2014 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES November 3, 2014 : November 3, 2014 : 6:00 p.m. : 10:40 p.m. : Council Member Stoesz, Rafferty, Roeser and Mayor Reinert : Council Member Kusterman Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Public Safety Director John Swenson; Public Safety Deputy Director of Police Services Kelly McCarthy; Public Safety Deputy Director of Fire Services Dan L'Allier; City Planner Katie Larsen; Public Services Director Rick DeGardner; Finance Director Al Rolek 1. Fire Station Preliminary Design — Present were Quinn Hutson of CNH Architects and firm representative Brooke Jacobson. Ms. Jacobson reviewed a presentation document (on file). She indicated that much of the design information is the same as what was presented to the council on October 13 and there is some new information on options as well. She reviewed the revised space needs program, a site development update, a revised preliminary site plan, in -station training features and revised floor plan options. They are also requesting council review of couple of exterior options. There will also be review of the revised cost estimates. Regarding training elements, Chief Swenson noted infolination requested by the council on the cost of outsourcing fire personnel training (through a cooperative); the cost is $200 per member plus consumables and instructor fees, for an estimated total of $9,000 per year base rate plus the extras and the cost of staff time. Ms. Jacobson noted benefits of having on-site training (having staff on site for emergencies, cost savings, ability to train at any time, possible revenue) and then reviewed the training elements possible in a new station. Ms. Jacobson reviewed the revised floor plan. It includes office space for the new chief and space for administration related to paid on-call employees working out of the facility. Ms. Jacobson reviewed two exterior options. There were suggestions to include some additional architectural features to the training tower. Ms. Jacobson discussed how plans would minimize the view of rooftop utilities. Ms. Jacobson reviewed the new price estimate and noted that it includes site work around the station, the minimal soil corrections identified, the actual building itself, some design contingency and inflation. The difference in the two designs is approximately $10,000, with one design having more glass view. The council discussed the need to plan for 1