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WS — Item #5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: December 1, 2014 To: City Council From: Michael Grochala, Community Development Director Re: 2015 Street Reconstruction Project Background On June 23, 2014 the City Council held a public hearing and took action to adopt Resolution No. 14-65 approving the 5 Year Street Reconstruction Plan (2015 — 2019) and provide preliminary authorization for the issuance of $3,150,000 in General Obligation Bonds. The proposed project includes the reconstruction of streets in the Shenandoah Area. Following approval of the plan, and in accordance with Minnesota Statutes Chapter 475, the City received a voter petition requiring an election to authorize issuance of the bonds. The election was successful. City staff has been working with the City Engineer, WSB and Associates, to determine project scope and schedule. The Street Reconstruction Plan and corresponding requirements for bond issuance are fairly specific and limited to replacement of curb and gutter, required upgrades of the existing stormwater management system and bituminous surfacing which includes subgrade corrections as necessary. The existing sanitary sewer system will be inspected and repaired as necessary. Funding for the sanitary sewer repairs will come from the sanitary sewer enterprise fund. There are no proposed assessments for the project. The extension of water main to service to the area is not proposed. Property owners, if interested, will need to petition for water improvements. The cost of water main improvements, if successfully petitioned for, would be 100% assessed. Staff has placed a high priority on establishing an effective means of communication and public engagement with the neighborhood. As an introduction to the project our first neighborhood meeting is scheduled for Tuesday, December 16, 2014. This meeting will provide an opportunity to introduce project staff, provide a preliminary overview of the project and begin to collect neighborhood comments and concerns. We are proposing to establish a project website as part of the process. A copy of the meeting invite is attached. There are a numbers of steps that will need to be undertaken by the City Council as we move forward. In the coming weeks WSB representatives will be collecting field data for design of the proposed improvements. Following the initial public meeting we will be requesting council action to authorize preparation of plans and specifications. WSB is currently working on the proposal which will be shaped, in part, by both the preliminary field investigation and the initial neighborhood meeting. We are anticipating council action on this item at the December 22, 2014 City Council meeting.