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AGENDA ITEM 7H <br />STAFF ORIGINATOR: James E. Studenski, City Engineer <br />COUNCIL MEETING DATE: June 9, 2003 <br />TOPIC: Resolution No. 03 -83, Authorizing Preparation of Plans and Specifications, 2003 <br />Surface Water Management project <br />VOTE REQUIRED: Simple Majority <br />BACKGROUND: <br />After storm water ponds and drainage ways are constructed, they require periodic maintenance <br />to ensure their effectiveness. Trappers Crossing, Millers South Glen, Pineridge, Pheasant Hills, <br />and several resident lot issues have been identified as areas for maintenance in 2003. Sites for <br />maintenance in 2003 will be further defined in the plans and specifications. <br />The maintenance activity required at these sites is more extensive than what is typically <br />undertaken by Public Works staff. They have been combined into one project in order to <br />minimize mobilization costs. If, after we begin preparation of the construction documents, <br />discover the cost of a specific maintenance activity far outweighs the benefit, we may <br />recommend reductions in the project scope. <br />The funding for this work is provided by the Surface Water Management Fund. This fund was <br />established in 1992 as a revenue source in order to meet the "administrative, planning, <br />ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments <br />to new subdivisions and is also collected as property owners connect to City utilities. <br />The schedule for this project is as follows: <br />City Council Authorizes Plans and Specifications <br />City Council Approves Plans and Specifications <br />City Council Authorizes Ad for Bids <br />City Council Awards Contract <br />Construction Begins <br />June 9, 2003 <br />July, 2003 <br />July, 2003 <br />August, 2003 <br />August/September, 2003 <br />OPTIONS: <br />1. Return to staff for further review. <br />2. Adopt Resolution Number 03 -83 authorizing preparation of plans and specifications for the <br />2003 Surface Water Management project. <br />3. Not adopt Resolution No. 03 -83. <br />RECOMMENDATION: <br />Option No. 2 - Staff recommends that Resolution Number 03 -83 be adopted. <br />