12-01-2014 Council Work Session Minutes

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CITY COUNCIL WORK SESSION December 1, 2014 APPROVED 136 5. 2015 Street Reconstruction Project Update — Community Development 137 Director Grochala and City Engineer Hankee updated the council. Mr. Grochala noted 138 that the Street Reconstruction Program was approved by election this year and includes a 139 project for 2015 — the Shenandoah area consisting of about two miles of roadway. Under 140 the program there would be no special assessments and the costs would be paid through 141 the sale of general obligation reconstruction bonds. There is no water main included and 142 the area already has sewer lines (some minor repairs at the city's cost could be included). 143 He noted that communication throughout the project will be vital and that effort 144 commences with a meeting for the residents to be held at city hall on December 16 at 145 7:00 p.m. The city's engineering firm, WSB, will continue to work on their proposal for 146 the project. The council discussed the project schedule and Mayor Reinert said he has 147 some concern that the project not drift too later into next year. Ms. Hankee added that 148 information on the project will be continually posted on the city's website so that will be 149 a good way to keep people informed and right up to date. 150 151 Not on Printed Agenda Item — White Bear Lake Lawsuit Update — Community 152 Development Director Grochala reported that he has received information regarding a 153 settlement reached in the lawsuit; he briefly reviewed the terms of the settlement. The 154 City is included in the "Phase 2" area of the settlement and there is no timeline associated 155 with that phase. The settlement does include a goal to reduce water consumption within 156 involved areas. He doesn't feel there are direct implications for the City, certainly not in 157 the short term. 158 159 Not on Printed Agenda Item — Award to Police Chief — Mayor Reinert noted that 160 Police Swenson has been recognized with an award. He has earned the master level 161 certification of the Minneapolis Chiefs of Police Association. 162 163 6. Anoka County Fire Protection Council JPA — Chief Swenson explained that 164 the Council (ACFPA) has been around for many years but without the legal status that 165 would come with a joint powers agreement with the jurisdictions involved. With the 166 new data system, this group needs to execute a JPA. He explained the funding formula 167 for the system — basically it is tied to calls for service, market value and population. That 168 figure for Lino Lakes equates to 5.91%, although he anticipates the figure to drop since 169 the number of fire calls is expected to decrease. The structure of governance of the group 170 is two bodies — one consisting of elected officials that set the budget and authorize 171 expenditures over $50,000, with a weighted voting system based on the contribution 172 figure. 173 174 When Mayor Reinert said he'd like to understand the upside for the city's participation, 175 Chief Swenson said it includes participation in the mobile application, dispatch and the 176 records system. The mayor wondered if there are limits to future involvement and the 177 Chief responded that there are limits set by statute. The mayor and some council 178 members expressed the need to understand the implications long term and therefore the 179 council decided to postpone action on the matter to the second council meeting in 4