01/26/1976 Council Minutes - Laserfiche WebLink

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1 January 26, 1976 Mr. Schneider said that he had three meetings with Mr. Bob Davis, the Auditor and he had presented some recommendations. 1) pay bills monthly at the first meeting of the month; 2) set up a receipt and disbursement ledger and eliminate one of the ledgers now in use; 3) payroll to be on the 15th and 3Ist of the month. Mr. Davis also wondered if the City is receiving its share of the Federal Revenue Sharing. Can we get more? Also, PERA and Debt #1 can be levied outside the levy limitation. Mr. Zelinka said that he had contacted the Bank and a Municipality can establish a savings account. He felt this should be established at this time. The Clerk was instructed to contact the Bank on this matter. Mr. Schneider said he had consulted Mr. Davis about the cost of setting up this new system. His fee is $18.00 per hour and he felt this could be done in two to three hours. Mr. Schneider recommended this be done. Mr. Zelinka asked if this was over and above the regular audit and Mr. Schneider said it was. Mr. Schneider said the only time he has to assist with the financial record keep- ing is evenings and on the weekend. He asked the Council for permission to have access to the ledgers and journals. Mr. McLean so moved. Seconded by Mr. Karth. Motion carried. Mr. Schneider moved to authorize Mr. Davis to set up the new bookkeeping system with the cost not to exceed $100.00. Seconded by Mr. Zelinka. Motion carried. Mr. Schneider said there is also a need for a Job description. He will write some of the items into that document. Once these things are done, the Council will have to decide what kind of help is needed in the Clerk's office. Mr. Zelinka suggested that the person befor the keeping of the financial records only. There should be a job description before the person is hired. Mr. Zelinka said that usually the job description come from the departments, but there had been no one to formulate the description and it has had to come from the Personnel Commission and it shold not. Mr. McLean reported on the Planning and Zoning Board meeting held on January 21, 1976. Mr. Kenneth Gourley has been elected as Chairman and Mr. Pierre Nadeau as Vice - Chairman. Mr. John Clinkenbeard had appeared before the Planning and Zoning Board asking for a license to operate a texi out of his home in Baldwin Lake Trailer Court. He has permission from the owner. The members of the Board were not sure this was a permitted usage and had asked Mr. McLean to clear this with the Attorney at this meeting. Mr. Locher checked Ordinance #56 and read 4.19 which deals with permitted home occupations. This operation could be allowed under section with a limit as to how many units could operate from that location. Mr. Locher had checked the applications and the certificate of insurance and all things were in order. The Council had questions as to how he could be contacted and Mr. Clinkenbeard said he had a home phone, 483 - 4231; is available through Air Signal - 645 - 0101.