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WS — Item # 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: January 5, 2015 To: City Council From: Jeff Karlson Re: Charter Commission 2014 Budget Request Background Last April and August the City Council agreed to amend the Charter Commission's 2014 budget by increasing it by $600 and $725 so their attorney could review the Council's proposed Charter amendments. Last September the Charter Commission received an invoice from the Marty Law Firm for $2089.45, which it submitted to the City. The City had previously paid two invoices to Karen Marty totaling $919.30. In a letter, dated October 2, 2014, I informed Commission Chair Connie Sutherland that the September invoice exceeded the Commission's amended budget of $2,825 and that the City would submit a payment of $1,905.70, leaving an unpaid balance of $183.75. The City is not obligated to pay expenses incurred by the Commission beyond its budgeted amount, but the Council may authorize additional charter commission expenses as it deems necessary. I suggested that the Commission could pay the remaining balance from its 2015 budget. The Charter Commission is instead requesting that the City Council pay the remaining balance of $183.75 from the 2014 budget. Attached is a letter from Connie Sutherland, which provides an explanation for the additional expenditures. Requested Council Direction Consider Charter Commission's request for payment of unpaid balance of $183.75 from the Marty Law Firm invoice of September 2, 2014. Attachments December 15, 2014 Letter from Connie Sutherland, Chair September 2, 2014 Invoice from Marty Law Firm October 2, 2014 Letter to Charter Commission Chair