03/08/1993 Council Minutes (2) - Laserfiche WebLink

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T6 COUNCIL MEETING MARCH 8, 1993 oriented to larger projects. Mr. Schneider used the overhead projector and gave a brief overview of features in both contracts and noted items that were different in each contract. He explained that contracts are focused on budgeting for tasks. The budgets are firm unless a significant change is made in the project and an agreement is reached for a change order. The contract can be canceled with a 30 day written notice and certain insurance requirements must be met. Mr. Schneider explained that one (1) significant feature required that the City bill the developer's on a monthly basis. The billing will contain the budget and how that particular billing fits into the budget. This is an attempt at cost containment, but should also be clearer for the developer to understand. The new contract should provide a better "handle" on the project and a more open line of communication for the engineer, developer and staff. Council Member Bergeson noted that he has not heard a bad comment about the quality of the engineering work performed by either SEH or TKDA. The new contracts should provide cost disclosure. He asked that a review of how the new contracts are working be completed in the fall. Mr. Schneider said that later in the summer he will meet with the developer's and engineer's again. He noted that developer's have been very cooperative and he felt that it was important that everyone understand and contribute to the new process. Mr. Schneider noted that there will be some "gross" changes in the rates charged by both engineering companies after the multiplier has been applied. The SEH rates will be lower and the TKDA's rates will be slightly higher. Mr. John Davidson, TKDA told the City Council that the relationship between the City of Lino Lakes and TKDA is valuable. He noted that TKDA has co -existed with SEH and felt it was good competition. He also noted that his firm reviews their budgets every two (2) weeks and have noted some problems. Mr. Davidson said he felt it was necessary to get along with developers and to meet all standards. He also noted that this new procedure is similar to the procedure used by the City of Lakeville. Mr. Dan Boxrud, SEH said he agreed with Mr. Davidson's comments and felt that writing the new contracts was good experience and allowed SEH to rethink their processes. He felt that the contract process puts everything on paper. PAGE 4