02/26/1996 Council Minutes - Laserfiche WebLink

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COUNCIL MEETING FEBRUARY 26, 1996 not be out of character with what is currently under construction, however, it would have to be rezoned to R-2 or R-3. The size of the lot would also be increased. Ms. Wyland explained that the property is already zoned R-1 and the final plat approval request from the developer is needed so that he can record the configuration of the lots so that these lots can be sold. If the developer decides to build some twin homes later, a minor subdivision would be required as well as a rezone. Council Member Neal moved to approve the final plat of Willow Ponds. Council Member Lyden seconded the motion. Motion carried unanimously. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 25 Accepting Bids for Well No. 3 Pumphouse - Mr. Ahrens explained that on Tuesday, February 20, 1996, bids were opened for construction of Well No. 3 Pumphouse. This pumphouse will be located on the south side of Birch Street, west of 12th Avenue. City Council action is required to award a construction contract to the lowest responsible bidder. The City Council ordered the improvement, approved the plans and specifications, and ordered the advertisement for bids for the construction of Well No. 3 Pumphouse at the January 18, 1996 Council meeting. On Tuesday, February 20, 1996, eight sealed bids were received and opened. The low bid was from M.C. Magney Construction for $339,200.00 and the second low bid was from Sheehy Construction, for $391,300.00. M.C. Magney Construction has submitted a letter requesting that their bid be withdrawn due to an error in transferring the bid amount to the bid form. Per instruction to bidders, in the specifications, any bidder may withdraw their bid within 24 hours after the bid opening by filing a signed written notice with the City. This written notice shall demonstrate, to reasonable satisfaction of the City, that there was a material and substantial error in the preparation of the bid. In addition, the bid security will be returned if the City finds that there was a reasonable error. M.C. Magney Construction submitted information to staff to document that the bid was indeed in error. This information included copies of quotes received by suppliers and calculations of labor charges. It is the opinion of the staff that there was a material and substantial error and that the request to have the bid withdrawn be accepted. If the withdrawal of the bid from M.C. Magney is approved, the low bidder is Sheehy Construction. Per the letter by Mr. Jim Norton, SEH, Sheehy Construction is a reputable contractor and is capable of performing the required work. Project financing will be provided by the City's Enterprise Fund (Area and Unit Fund) and no assessments will be levied to fund this project. PAGE 4