06/24/1996 Council Minutes (2) - Laserfiche WebLink

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COUNCIL MEETING JUNE 24, 1996 Council Member Neal moved to adopt Resolution No. 96 - 73 as presented. Council Member Lyden seconded the motion. Motion carried unanimously. Resolution No. 96 - 73 can be found at the end of these minutes. CITY ENGINEER'S REPORT, DAVID AHRENS Consideration of Resolution No. 96 - 64, Awarding Bid for Underground Storage Tanks - The 1996 Budget included funds for the installation of a new underground storage and fuel dispensing system. The Council approved plans and specifications for this project on May 7, 1996. City Council action is needed to accept the bids for the project and award a construction contract to the lowest responsible bidder. Five (5) sealed bids were received and opened on June 20, 1996. Bid alternate 1 a was included in the bid package. Bid alternate 1 a includes an amount to be added to the base bid to install a fuel management system. The fuel management system will allow staff to track fuel usage by date and time of use, user and vehicle identification, project, volume and mileage on the vehicle. This information will be automatically sent to the City's fleet management computer software as part of the daily maintenance and record keeping efforts for each vehicle. Bid alternate lb was also include in the bid package. Bid alternate lb is the amount deducted from the base bid to install a type 2 tank rather than a type 1 tank. A type 1 tank is a dual wall tank as compared to a single wall type 2 tank. Staff recommended that the base bid and bid alternate 1 a be accepted. The type 1 a tank provides leak detection and containment. The City's consulting engineer, SEH, Inc., has experience working with the low bidder and has indicated that they are a responsible contractor capable of performing the required work. The 1996 budget included $62,000 for this project. The base bid of $40,850 and bid alternate 1 a of $6,375 results in a total construction cost of $47,225. Consulting engineer services will be approximately $7,000 for a total project cost of approximately $54,225. It is anticipated that work will begin within four (4) weeks and will be completed by August 30, 1996. There is contamination at the site of the current storage tanks. A thorough investigation of the extent of contamination must be completed. The State's Petro Fund could fund 75% to 90% of the correction costs. If the situation is bad enough, correction could cost hundreds of thousands of dollars. Council Member Lyden moved to adopt Resolution No. 96 - 64, Accepting the Bids and Awarding a Construction Contract to Minnesota Petroleum Service Incorporated in the PAGE 22