08-25-14 Council Packet - Laserfiche WebLink

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CITY COUNCIL WORK SESSION August 4, 2014 DRAFT 91 3 Five -Year Street Reconstruction Plan — Ballot Question — Community 92 Development Director Grochala reviewed his report relating to the status of the city's 93 Five Year Street Reconstruction Plan. Although the Plan was approved by the council in 94 June, a petition was submitted within 30 days of that approval requesting that the bond 95 issuance be put on the fall ballot. The petition has been found to be sufficient and the 96 council has two options to proceed at this point: Place the question on the 2015 ballot; 97 not place the matter on the ballot. 98 99 4. Proposed Charter Amendments — Chapter 8 — Community Development 100 Director Grochala noted the two charter amendment proposals that were forwarded to the 101 Charter Commissioner earlier in the year for their review. The Commission's review 102 period on the ordinances will end on August 11 and the council may then make a decision 103 about putting an amendment on the ballot. He added that the council may want to 104 consider that, with the Street Reconstruction Plan on the ballot, it could be confusing to 105 have a Chapter 8 amendment also. 106 107 Administrator Karlson noted the matter of funding legal assistance for the Charter 108 Commission's review of the amendments. Charter Commission Chair Connie Sutherland 109 contacted him this day to confirm that she has provided the additional information 110 requested by the council in order to consider their request for additional funds. He noted 111 that the Commission has an annual budget of $1500 and previously received 112 authorization to expend an additional $600 to review the amendments forwarded by the 113 council. Chair Sutherland noted that the Commission's authorized funds have been fully 114 exhausted at this point. Commission Member Margaret Penn added that the 115 Commission's attorney has worked on both the ordinances forwarded by the council; in 116 order to finalize the Commission's discussion and respond to the council on the 117 ordinances, additional funding is needed. The mayor asked if the Commission could use 118 the services of the city attorney and the response was that if the council is serious about 119 the process, it must be done right. 120 121 Council Member Stoesz suggested the possibility of passing something by ordinance 122 (without ballot consideration). Council Member Kusterman suggested that all parties 123 want the same thing — to be able to reconstruct roads in the city. Commissioner Penn 124 added that there is a desire among the Commission members to work this out. Council 125 Member Rafferty indicated that he's attended some Commission meetings and sees there 126 is work underway. Commission Chair Sutherland added that the last minute cancelation 127 of a joint meeting between the Commission and the Council by the council was a bad 128 message. The council concurred that another joint meeting will be explored. 129 130 Different amounts were suggested; the council concurred on providing an additional $725 131 to the Commission for their legal fees. 132 133 6. Sending Out Vehicle Repairs, Maintenance, and Inspections — Public Services 134 Director Rick DeGardner reviewed his written report responding to council member 135 questions about who the city utilizes for repairs and other vehicle services, what services 3