07/14/1997 Council Minutes - Laserfiche WebLink

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• • COUNCIL MINUTES JULY 14, 1997 Council Member Neal asked about inspection of installed seal coat due to concern over the large discrepancy between the bid recommended for acceptance and the engineer's estimate. Mr. Ahrens assured him that the specifications have been agreed to by Asphalt Surface Technologies, and that quality control measures will be taken upon completing the work. Council Member Lyden asked about the possibility of doing other roads, given the low bid. Mr. Ahrens indicated that if such work becomes necessary it is certainly a possibility that it could be done more readily. Council Member Lyden moved to approve Resolution No. 97 - 80 as presented. Council Member Neal seconded the motion. Motion carried unanimously. Resolution No. 97 - 80 can be found at the end of these minutes. Consideration of Resolution No. 97 - 81, Accept Bids and Award Construction Contract, Village Drive, Street Improvement - Mr. Ahrens explained that on May 27, 1997, the Council ordered the improvement for the street and storm sewer construction and authorized acception of bids for the project. Five (5) sealed bids were received and opened on Wednesday, July 2, 1997 for the street and storm sewer construction associated with Phase 1 of the Village project, as follows: Company Bid Amount Ryan Contracting $153,893.45 Central Landscaping $163,495.15 Jay Brothers $168,926.71 Rehbein Excavating $174,493.80 Perkins Contracting $179,749.00 Engineer's Estimate $197,741.25 Mr. Ahrens explained that the number of bids received and aggressive pricing represents a continued competitive bidding climate for the 1997 season, pointing out that the bid by Ryan Contracting is approximately 22% below the engineer's estimate. He referred to correspondence from the City's consulting engineer, OSM, Inc., recommending the award of the construction contract to Ryan Contracting. All costs will be borne by Village Development. Mr. Ahrens reviewed the current proposed schedule for this project, including the Council's authorization to advertise for bids on May 27, 1997; bid opening on July 2, 1997; Council's bid award on July 14, 1997; beginning of construction on July 28, 1997; substantial completion by September 1, 1997; and wear course paving, June, 1998. He expressed Staff's recommendation that Resolution No. 97 - 81 be adopted. • Council Member Bergeson moved to approve Resolution No. 97 - 81 as prsented. Council Member Lyden seconded the motion. Motion carried unanimously. Il