07/14/1997 Council Minutes - Laserfiche WebLink

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• • COUNCIL MINUTES JULY 14, 1997 Mr. Wessel explained the complicated nature of this project due to the 3 -building complex. The Police Department has been approved, and Early Childhood Education Center is ready for approval; however, the City Hall portion has not yet reached that point. Therefore, an arrangement has been suggested which commits to Phase 1 of the architectural and engineering services contract, allowing for the Police Department and Early Childhood Education Center portions of the project to go forward at a cost of $94,000, or about 20-25% of the total design fee. Also total comprehensive services for the project will be realized at 9.6% of construction cost, well within the industry standard. In the event the City Hall portion of the project is "phased", the fee will probably have to be extended due to additional costs at that point. Mr. Wessel's recommendation is that the contract be approved including the conditions outlined above. Council Member Kuether pointed out that a sizable savings would be realized if the buildings are constructed at the same time. Mr. Wessel stated that between $600,000 and $900,000 could be saved by proceeding with all buildings simultaneously, and that there are still issues to be investigated with respect to City Hall. He added that he is committed to providing additional information to Council within the next few weeks which will allow for the project to go forward. Council Member Lyden suggested that additional time would be required by Council to review the contract. City Attorney Bill Hawkins assured the Council that the suggested changes to the contract are not significant, consisting of provisions for the City Hall site only. He does not feel uncomfortable approving the contract contingent upon the conditions outlined above. Council Member Neal suggested that Council Member Lyden, who is on the City Hall building committee, participate in upcoming meetings on this issue. Council Member Bergeson suggested that the Council rely upon the expertise of Mr. Wessel and Mr. Hawkins in revising the basic service contract to meet the City's needs. Mr. Wessel added that another point of negotiation is the combining of all basic services --architectural, structural, mechanical, and electrical, without additional services of landscape architectural, civil engineering and interior design. Council Member Lyden asked about commitment to lease by the Early Childhood Education Center, which is coming up for approval. Mr. Wessel explained that, should the Early Childhood Center lease arrangement not be approved, the "phased" nature of the revised contract would allow for deletion of that portion of the project. Council Member Kuether moved to approve the contract with Leonard Parker Associates for architectural/engineering services with respect to the Lino Lakes Municipal Facilities, subject to further negotiation. Council Member Lyden seconded the motion. Motion carried unanimously.