03/09/1998 Council Minutes - Laserfiche WebLink

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• • • COUNCIL MINUTES MARCH 9, 1998 Council Member Dahl asked when this would be done. Mr. Ahrens stated in conjunction with the Comprehensive Plan, allowing for completion of sanitary sewer and water system plans within one month of land use plans. He added that the compilation of information would begin immediately, with work continuing through the summer. Council Member Dahl also questioned the difference between TKDA's proposal and those of the other two firms. Mr. Ahrens indicated that he conducted a thorough review of the proposals, especially in light of the significant difference in projected cost. He added that he is satisfied that TKDA's proposal is complete and adequately addresses the City's requirements. Council Member Bergeson suggested the possibility that the total cost could increase. Mr. Ahrens acknowledged that a "not -to -exceed" stipulation was not included in this request for proposal, and that increased workload could result in additional cost. Mayor Sullivan asked if Council's approval could be made contingent upon the bid amount being guaranteed. City Attorney Hawkins pointed out that a change in work scope from that included in the request for proposal would result in a change in cost. Mr. Ahrens added that even with a "not -to -exceed" stipulation, there is a provision that additional fees would be appropriate in the event unforeseen increases in work occurred. Mayor Sullivan indicated reluctance to approve acceptance of TKDA's approval without a cap on cost. City Attorney Hawkins suggested additional review of this matter with an eye toward formalizing a cap on fees. Council Member Dahl requested additional information regarding the other two consulting firms' proposals. Council Member Bergeson suggested that Mr. Ahrens and City Attorney Hawkins could assess the other proposals and report back to Council. City Attorney Hawkins suggested that the first course of action should be to review TKDA's proposal, and request additional information from the others only in the event that review raises that need. Council Member Lyden expressed his disagreement philosophically with directives from the Metropolitan Council which may or may not be of benefit to Lino Lakes. Mayor Sullivan acknowledged Council Member Lyden's concern, adding that such direction comes without financial support; however, she recognized the value of this planning tool. Council Member Bergeson moved to return the proposal for preparation of a comprehensive sanitary sewer plan and comprehensive water plan to Staff for further refinement. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of Resolution No. 98 - 30, Approval of Joint Powers Agreement with Anoka County regarding Traffic Signal at Elm Street and Lake Drive - Mr. Ahrens explained that with the construction of Centennial Middle School a traffic control signal at Elm Street and Lake Drive became necessary, being a high priority for both Council and the school district. A joint powers agreement between Lino Lakes and Anoka County is necessary to define each agency's