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04/22/1998 Council Minutes
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04/22/1998 Council Minutes
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City Council
Council Document Type
Council Minutes
Meeting Date
04/22/1998
Council Meeting Type
Work Session Regular
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CITY COUNCIL WORK SESSION APRIL 22, 1998 <br />SAC CHARGES REFUND UPDATE, DAVE AHRENS <br />Dave explained that Pete Kluegel is working with Lynn Francis in Finance to compile a <br />list of property owners who have paid SAC. The work will be completed this week. A <br />letter will be mailed to the residents with Kim's signature. <br />UPDATE, ADMINISTRATION DEPARTMENT SECRETARY/DEPUTY CLERK <br />WAGE, DAN TESCH <br />Dan explained that Dave Pecchia has received a request and has responded to the request <br />for reconsideration of salary for the Administration Department Secretary/Deputy Clerk. <br />This matter will be revisited after the Hay Study is completed. Council will be discussing <br />the Hay Study the first week in May. <br />DISCUSSION OF POLICY FOR CONSTRUCTION CHANGE ORDERS, DAVE <br />AHRENS <br />Dave handed out a proposed Change Order Policy. Andy said he was not in favor of any <br />change orders. Kim suggested that maybe someone is not careful enough. John said that <br />the proposed policy identifies situations where exact figures are not available until the <br />work is actually completed. He suggested that Dave come to Council only when the <br />Change Order is a major change. Kim asked that Change Orders be charted to see if there <br />is a problem with a consultant. Maybe enough care has not been taken when making <br />estimates. John noted that there have been instances when a small project is added to <br />another project. This should not reflect badly on the engineer. He also asked that the <br />consulting engineers be monitored. <br />DISCUSSION OF SHOREVIEW JOINT POWERS AGREEMENT, DAVE <br />AHRENS <br />Dave explained that the City approved a joint powers agreement with the City of <br />Shoreview in 1987 which allowed homes in Lino Lakes to be connected to the Shoreview <br />water and sewer facilities. A formula for funding the connections was outlined in the joint <br />powers agreement. Lino Lakes has not paid the connections fees and it is estimated that <br />the City owes Shoreview more than $250,000 in fees and more than $270,000 in <br />penalties. Mary Vaske has recommended that these fees be paid to Shoreview in <br />increments. <br />There was discussion regarding why these fees were not paid and penalties allowed to <br />accumulate. Marilyn explained that this matter was brought to the attention of the City <br />Administrator by herself, previous consulting engineers and Mary Vaske. The previous <br />City Administrator advised all staff to withhold payment until Shoreview billed the City. <br />John asked why this liability was not included in the City audit. Marilyn explained that <br />the City Administrator advised that it was not to be included in the audit. John felt that <br />PAGE 6 <br />
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