11/18/1998 Council Minutes - Laserfiche WebLink

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CITY COUNCIL WORK SESSION NOVEMBER 18, 1998 Brian stated the relationship with the Metropolitan Council will not be jeopardized if the contracts are approved and the Comprehensive Plan is submitted with less than a 4/5 vote. If the Metropolitan Council withholds funding from the Livable Communities Demonstration Account can recoup what it has spent but the project will end. However, if a conclusion regarding goals for the Livable Communities is not reached the project would be in jeopardy. John suggested there be an out in the contracts stating the project based on funding from the Metropolitan Council. Brian stated that staff will pursue that concern if it is not already addressed in the contracts. Timelines are given regarding the funding. This item will appear on the agenda at the regular Council meeting on Monday, November 23, 1998. CIVIC COMPLEX MID -PROJECT REPORT, BRIAN WESSEL Brian distributed a mid -project report and budget for the Civic Complex. The project is on schedule and within budget. He encouraged everyone to visit and tour the site. A formal tour will be scheduled for December 2, 1998, 3:00 p.m., for Council Members and John McClellan. The Early Learning Center will be in operation on time. The Police Department and City Hall will be in operation by April, 1999. A detailed summary of the cost regarding the project will be distributed to Council Members after the project is complete. Two (2) more bids will be coming before Council for approval. Brian referred to the Cost Allocation Procedure that was developed. He expressed concern regarding a disbursement made under Premier Construction. The City is paying approximately $8,000 - $10,000 premium price for a design change that occurred late in the process. John Powell explained that because the change was made very late in the process it cost more. Brian said he does not feel the City should have to pay the premium price. Staff will pursue this issue with the architect and the City will hold back the excessive payment. Andy noted that some residents have indicated they do not want low income housing unless it is senior housing. Mary Alice stated the YMCA is looking for commitment from the City to build a YMCA. Once City commitment is received, 2/3 of the funding will be achieved. The rest of the funding will be obtained from fund raising. Kim stated that a meeting should be held on December 21, 1998, regarding commitment to the YMCA from the City Council. John suggested the issue of City funding be revisited regarding this project because of unexpected expenses. Andy suggested that other cities be approached to help with the funding. Mary Alice indicated other cities will be approached but they will not be a major part of the funding. John noted Lifetime Fitness is going in the City of Shoreview. Brian indicated he does not think that will affect this project. 4 • •