12/16/1998 Council Minutes - Laserfiche WebLink

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CITY COUNCIL WORK SESSION DECEMBER 16, 1998 should include a statement regarding the issue being addressed. The second paragraph should be a summary statement. If it is desired that a specific statement be included, a request can be made. Part of the problem with a "he said/she said" type format is not all statements are included. The third paragraph should indicated what action the Council took. The fourth paragraph involves the decision made. The regular Council minutes must identify who makes and seconds all motions. In addition, minutes must be available within 30 days. Kim asked that every page of all minutes that are sent to Council and Boards be marked "DRAFT" since they are "drafts" until they are approved by the Council. The City must keep the audio tape and notes for a minimum of two (2) years after the minutes are approved. There is no State requirement regarding the video tape. Kim also suggested that each person presenting an item before the Council, proof their sections of the minutes to increase accuracy. All corrections should be made by the City Clerk. Kim stated she wanted the changes to the minutes policy documented. She also recommended Council Members receive the "draft" before the meeting. If there are changes, they should be made prior to the final vote. It was the consensus of Council to direct Dave to go forward with the corrections to the minutes of the August 24, 1998 minutes according to the minutes policy. The meeting was adjourned at 8:13 p.m. These minutes were considered, corrected and approved at a regular Council meeting held on January 11, 1999. (//4ctA;i21.JA 04,tif2b‘40)1 Marilyn G. Anderson, City Clerk Transcribed by: Kim Points TimeSaver Off Site Secretarial, Inc. 6 Sullivan, Mayor • • •