12/21/1998 Council Minutes - Laserfiche WebLink

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• COUNCIL MINUTES December 21, 1998 Council and the Charter Commission. Beginning in January, 1998, TimeSavers began providing minute transcription for the Park Board. All City staff have expressed their satisfaction with the quality of the minutes. In addition to providing quality service, minutes are completed in a timely manner so that they can be approved at the next regular meeting of the Council, Board or Commission. The Recording Secretarial Service Agreement is exactly the same as the 1998 Agreement with the exception of the date. Mr. Hawkins has reviewed the Agreement and has provided comment that the Agreement is proper and can be executed by the Mayor and City Clerk -Treasurer upon approval by the City Council. Staff recommended Council approve the Agreement with TimeSavers Off -Site Secretarial, Inc. Council Member Lyden moved to approve the Agreement with TimeSavers Off -Site Secretarial, Inc., as presented. Council Member Neal seconded the motion. Motion carried unanimously. Consideration of 1998 Budget Amendments, Daryl Sulander - Mr. Sulander stated the 1998 General Fund Budget was adopted on December 15, 1997, with revenue balanced with expenditures in the amount of $4,866,100. • The General Fund operations for 1998 have varied from budgeted estimates due to personnel restructuring, storm damages and higher than budgeted building/construction activity. The proposed budget amendment resolution recognizes $463,459 of additional revenue and $273,018 of additional expenditures during 1998. The balance of $190,441 in additional revenue will be placed inthe General Fund reserves. The additional revenue will be designed after final 1998 accounting records are available. Staff recommended Council adopt Resolution No. 98 -167. Mayor Sullivan questioned whether changes would eliminate overages in the future. Council Member Neal moved to adopt Resolution No. 98 -167, as presented. Council Member Bergeson seconded the motion. Motion carried unanimously. Resolution No. 98 -167 can be found at the end of these minutes. Consideration of City Investment Policy Amendment - Mr. Sulander stated that the City Investment Policy currently designates the "Finance Director" as the investment officer. As this position no longer exists, the policy should be updated to reflect the restructuring of the Finance Department. •