09/24/2001 Council Minutes - Laserfiche WebLink

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COUNCIL MINUTES SEPTEMBER 24, 2001 City Engineer Powell advised the item on the agenda this evening for the Target project relates to the Lake Drive reconstruction. Ms. Cook expressed concern regarding the water run-off. City Engineer Powell advised the site will drain to the south and southeast. There will be a pond that is developed as part of the project. Any well concerns should be directed to the Health Department. Wells should only be affected if they are not deep enough. Ms. Cook asked if the well will be inspected as part of the project. City Engineer Powell indicated staff can pass that concern on to the developer but typically wells are not inspected as part of a project. Ms. Cook asked at what depth the wells will be undisturbed. City Engineer Powell advised he does not believe the construction wil ,; nough on this project to cause a problem. Staff can follow up on that concern with the No one else was present for open mike. FINANCE DEPARTMENT REPORT, AL RO Consider Purchase of Special Assessme + t e P kage, Al Rolek — Finance Director Rolek advised the system for tracking special or the City has been primarily a manual system. Although the tracking has been d •. g e preadsheets, the information needs to be updated manually each year. This inc . task as maintaining existing assessment records, tracking annual payments and prepastering land subdivisions and redistribution of assessment, and reconciling city . • Ano x ounty assessment records. In addition, the City Engineer spends much time in preparin n • ng new assessment rolls and performing special assessment searches. This has bee uous task at best, consuming many staff hours to perform these functions. An automated special assessment tracking system would alleviate many of the problems now being encountered in maintaining the manual system, would lessen the demand on staff time, and would improve the accuracy and availability of special assessment data. In their last management report, the City's auditor's recommended that the City consider automating special assessment records for these reasons. For some time staff has been researching its options for an alternative to the present system. Several automated systems were explored by staff, including systems used by the cities of Blaine and Fridley. It was the consensus of staff that the system developed by the City of Fridley would meet the needs of Lino Lakes the best at the most reasonable cost. The City of Fridley has offered to license its system to other cities at a cost of $3,000. Implementation of the system, including installation, data entry, • • •