09/09/2002 Council Minutes - Laserfiche WebLink

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COUNCIL MINUTES SEPTEMBER 9, 2002 • Consideration of Resolution No. 02-121, Authorizing Expenditure of $26,000 from Capital Improvement Fund (401) to Address Civic Center Complex Air Quality Issues, Linda Waite Smith, City Administrator Waite Smith advised during the past six months the City has experienced an increasing number of problems with air temperature and quality in the Civic Center Complex. City staff has engaged two specialists to examine the City's HVAC system to identify the source of the problems and recommend potential solutions. The recommendations include installing carbon monoxide detectors at several locations, a centralized electronic monitoring system that alerts the City to problems and allows the City to check those areas from one location, and a programming control override to help dehumidify air brought in from outside. • • City Administrator Waite Smith indicated the estimated costs for checking the system and installing necessary equipment to resolve the problem is $26,000. City staff was requesting authorization to use $26,000 from the Capital Improvement Program Fund (401) to pay these costs. Depending upon the final outcome of the system review, it may be necessary to implement additional measures in the future. City Administrator Waite Smith noted $83,000 had been transferred from the Civic Center Complex fund into the Capital Improvement Program Fund (401) and had City staff been aware of this new expense related to the Civic Center Complex, this recent transfer would not have taken place. City Administrator Waite Smith advised City staff recommends adoption of Resolution No. 02-121, Authorizing Expenditure of $26,000 from Capital Improvement Fund (401) to Address Civic Center Complex Air Quality Issues. Councilmember O'Donnell questioned whether any of the proposed improvements to the City's HVAC system would have to be undone once the Civic Center Complex reaches full capacity. City Administrator Waite Smith did not believe this would be the case. Councilmember Dahl questioned whether these improvements will address the hot and cold spots in the Civic Center Complex. City Administrator Waite Smith indicated this could not be guaranteed, however, the intent was to further examine the system to determine the problems and to even out the air temperature. Mayor Bergeson noted it had been discussed during the Council work session that there has been a build up of mold in the system, which was one concern that initiated this proposed action. Councilmember Reinert moved to adopt Resolution No. 02-121, Authorizing Expenditure of $26,000 from Capital Improvement Fund (401) to Address Civic Center Complex Air Quality Issues. Councilmember O'Donnell seconded the motion. Councilmember Carlson felt that the authorization of $26,000 for this project would be money well spent considering the health of City employees and the children attending day-care in the Civic Center Complex. She noted it may be possible that the proposed solutions may not resolve the situation, which may result in additional large expenditures. She felt that the City may need to look at who is responsible for the cost of these repairs. She felt it did not make sense to design a structure assuming full -occupancy from the start and she felt the expenses to correct these issues should not be paid by the citizens of the City. 11