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• • AGENDA ITEM 7H STAFF ORIGINATOR: John Powell, City Engineer COUNCIL MEETING DATE: May 14, 2001 TOPIC: Resolution No. 01 - 66 — Order Preparation of Plans and Specifications for the 2001 Surface Water Management project VOTE REQUIRED: Simple Majority BACKGROUND: After storm water ponds and drainage ways are constructed, they require periodic maintenance to ensure their effectiveness. Five areas have been identified for maintenance in 2001, they are located as follows: Location Mar Don Acres Twilight Acres 2nd Addition Highland Meadows West Thomas Street Tomahawk Trail Type of Maintenance pond cleaning pond cleaning downstream ditch cleaning outfall repair ditch cleaning The maintenance activity required at these sites is more extensive than what is typically undertaken by Public Works staff. They have been combined into one project in order to minimize mobilization costs. If, after we begin preparation of the construction documents, discover the cost of a specific maintenance activity far outweighs the benefit, we may recommend reductions in the project scope. The funding for this work is provided by the Surface Water Management Fund. This fund was established in 1992 as a revenue source in order to meet the "administrative, planning, ponding, mitigation, and water quality needs" of the City. It is reimbursed through assessments to new subdivisions and is also collected as property owners connect to City utilities. The schedule for this project is as follows: City Council Approves Plans and Specifications City Council Authorizes Ad for Bids City Council Awards Contract Construction Begins June 25, 2001 June 25, 2001 July 23, 2001 August 1, 2001 OPTIONS: 1. Return to staff for further review. 2. Adopt Resolution Number 01-66 ordering the preparation of plans and specifications for the 2001 Surface Water Management project. 3. Not adopt Resolution No. 01-66. RECOMMENDATION: Option No. 2 - Staff recommends that Resolution Number 01-66 be adopted.